Q

Form population

I have a form titled cl2000. I populate this form with data from a Lotus spreadsheet. After it is populated I want to send it as mail.

On the form I have included the following fields: SendTo, CopyTo, BlindCopyTo, MailFormat and MailOptions. MailFormat = "M" and MailOptions = 1.

Situation 1: I can refresh the document via a Refresh agent and the doc is sent to a Notes address, including the cc line, bcc line and subject line. However, when the document is opened by the reader, he/she does not have the normal mail options of "forward" or "reply."

Situation 2: Using the same form and the same field, I have tried using an agent with @MailSend. However, here, I always get the error: No sendTo field in this document.

I am looking for a hint on how to send mail (including my document) and have it handled as mail -- after being opened. Thank you for your time.

For situation 1, try including a Form field on the form and setting it to "Memo" when you send it. This will ensure that the recipient's mail database treats it as a Memo document.

For situation 2, ensure that the SendTo field is populated with a value before @MailSend is called. (You could do this by adding a prompt to display the SendTo name before you call @MailSend).

This was first published in February 2005

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