Prevent former employees from using data in Notes database
What is the best way to prevent former employees from using data in the Notes database? Local encryption is one solution. However, this database can be opened using a Notes ID used for encryption. The user can make a new copy without encryption and keep that as a backup.
I assume you are concerned about former employees reading private copies of Notes data that they have on their laptops / PCs. (For server copies of the databases, simply add the former employees to the server's deny list.) If an employee had access to a Notes database, and had permission to read/copy/print the data in that database, I don't think there is any way you can prevent them from using this data after they leave the company. The employee could have exported all the data to an Excel spreadsheet while they had access, or printed it all out on paper.
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This was first published in March 2005