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Stop response documents from showing in a Lotus Notes form

Brad Balassaitis EXPERT RESPONSE FROM: Brad Balassaitis

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QUESTION POSED ON: 18 July 2008
I am experimenting on how to work with embedded views inside a Lotus Notes form. I have a parent document with fields as well as an embedded view of a response document. But I'm experiencing a problem when I open the form. It displays all the response documents, not just those related to or created with the parent document.

I've created a new parent document. In the embedded view, I created the response documents. But when I create the parent document, it shows all of the response documents in the embedded view. Do you know what the problem is and how to fix it?


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By default, embedded views display all documents you would see if you had opened the view directly. However, you can easily update them to work as you specify.

  • First, categorize the response document view according to the parent document unique ID. The column formula could be something like this: @Text($Ref).
  • Next, define the embedded view as a single category view and set its single category formula to the parent document's unique ID, for example: @Text(@DocumentUniqueID).

This will instruct the view to only display responses to the parent document based on the matching unique ID.

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