How to set up Lotus Notes and Domino roaming users

The following is tip #10 from "Managing Lotus Notes and Domino users and groups -- 10 tips in 10 minutes," excerpted from Chapter 15 of the book Lotus Notes and Domino 6 System Administrator Exam Cram 2, published by Sams Publishing.

Roaming users are able to access Notes from multiple clients in the domain and retain their personal information. A roaming server is used to store the user's files. When a user logs on to the server as a roaming user, the user's information is retrieved from the server and presented to the user. When a roaming user makes changes, the user is replicated to the server so that the server is available when the user logs in at a later time.

Roaming users are created during user registration. To define the settings for roaming users, follow these steps:

1. Launch the Domino Administrator and select the People & Groups tab.

2. Using the Tools pane, select People, then select Register. A Lotus Notes dialog box appears requiring the certifier password. Enter the password and click OK to continue.

3. The Register Person - New Entry dialog box appears. Enter the relevant user information related to name and password, and then select Enable Roaming For This Person.

4. Click the Advanced button and a new menu displays on the left. Select the Roaming tab to configure the Roaming settings; the Roaming tab is shown in Figure 2.
   

Figure 2: When roaming users are created, the files Personal Address, Bookmark, and Journal are also created and stored based on the settings here in the Roaming tab.

5. Complete these fields to set up Roaming:
   • Put Roaming User Files on Mail Server, or click the Roaming Server button to select the location to store the files.
     
   • Enter the personal roaming folder in the Personal Roaming Folder text box.
     
   • Choose a subfolder format from the Sub-Folder Format drop-down list.
     
   • Create Roaming Files Now or Create Roaming Files in Background.
     
   • Roaming replicas are available if a Domino cluster is available.
     
   • Select a Clean-up option from the Clean-Up Option drop-down list.

6. Select the required options and click Done to create the roaming user.

Managing Lotus Notes and Domino users and groups

 Home: Introduction
 Tip 1: How to change a Lotus Notes user's group membership
 Tip 2: How to move the Lotus Notes user's location in the Domino hierarchy
 Tip 3: How to change a Lotus Notes user's name in the Domino Directory
 Tip 4: How to delete Lotus Notes groups and users from Domino Directory
 Tip 5: How to extend the expiration date on a Lotus Notes User ID
 Tip 6: How to manage Lotus Notes groups with the Manage Groups tool
 Tip 7: How to modify Lotus Notes and Domino Person documents
 Tip 8: How to move a Lotus Notes user's mail file
 Tip 9: How to rename Lotus Notes groups
 Tip 10: How to set up Lotus Notes and Domino roaming users