Article

Applying policy documents on your Lotus Domino server

Karen Fishwick and Tony AveyardSams Publishing

The following is tip #2 from "Managing Lotus Domino servers -- 15 tips in 15 minutes," excerpted from Chapter 14 of the book Lotus Notes and Domino 6 System Administrator Exam Cram 2, published by Sams Publishing.


Policy documents are used to regulate how users can access the system and perform specific functions. Policy documents can be changed after they are assigned and the modified documents will then be applied to all policy users.

Policy documents that can be applied to users include:

  • Archiving: Defines policy settings related to a user's ability to archive mail.

  • Desktop: Enforces consistent client settings. If a client setting is changed and then the workstation logs out of the server, the settings are reset the next time the user logs into the server.

  • Registration: Implements these policies when a new user is created during registration.

  • Setup: Enforces settings in the client's location document.

  • Security: Defines password management and ECL setup.

Types of Domino policies to consider include:

  • Explicit policies: Use this type of policy when specific groups or users in the organization need specific access; explicit policies define their access. Use this policy when making changes to users already defined in the domain, such as when making changes to groups.

  • Organizational policies: Use this type of policy when specific settings are required for users in a specific Organizational Unit (OU), such as when making changes to a department.

Policies can be assigned to existing users by editing the Person document. To change policies, a user's ACL level needs to be set to at least Editor, or Author level with the UserModifier role assigned. Navigate to the Administration tab and complete the Policy Management section to assign policies to the user. Click Save & Close to update the Person document.

Policies can also be added to users and groups by using the Administrator client. Select the People & Groups tab and under the Tools pane, select either People or Groups and click Assign Policy. Make the desired changes and then click OK to make the change.


Managing Lotus Domino servers

 Home: Introduction
 Tip 1: Activity logging on your Lotus Domino server
 Tip 2: Applying policy documents on your Lotus Domino server
 Tip 3: Automating Lotus Domino server tasks
 Tip 4: Changing access levels on your Lotus Domino server
 Tip 5: Configuring Domino network names on your Lotus Domino server
 Tip 6: Decommissioning a Lotus Domino server
 Tip 7: Defining a backup process on your Lotus Domino server
 Tip 8: Enabling protocols on your Lotus Domino server
 Tip 9: Enabling transaction logging on your Lotus Domino server
 Tip 10: Identifying a registration server on your Lotus Domino server
 Tip 11: Implementing directories on your Lotus Domino server
 Tip 12: Recertifying a Lotus Domino server ID
 Tip 13: Using the Domain Search tool on your Lotus Domino server
 Tip 14: Setting up authentications on your Lotus Domino server
 Tip 15: Prepare for your Lotus Domino server exam


This chapter excerpt from Lotus Notes and Domino 6 System Administrator Exam Cram 2, by Karen Fishwick and Tony Aveyard, is printed with permission from Sams Publishing, Copyright 2005. Click here for the chapter download.

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