Replying to Mail
To reply to a mail message, select the message to which you want to reply in the view pane, or open the message. Click the Reply or the Reply to All button in the Action bar. Each of these buttons has the same choices on its pull-down menus, beginning with Reply. The difference between the two buttons is that the Reply button sends your reply to the sender only; the Reply to All button sends your reply to the sender and anyone he included in his to: and cc: fields.
Follow these steps to reply to mail:
Click the Reply or Reply to All button and choose Reply from the pull-down list. The New Reply window appears. When you reply to mail, Notes fills in the header information of your mail message. You can make changes to the header information if you want.
To send a carbon copy of the message to new parties, type the names in the cc field. If you used the Reply to All button and the sender had names in the cc: field, those names will be filled in.
To send blind carbon copies, type the names in the bcc field.
Position the mouse cursor in the message body and begin typing your reply message.
Click the Send or Send and File button on the Action bar.
Use the Reply with History option to attach a copy of the original message to the bottom of the reply. Use this option when you want to respond to a lengthy message, providing the recipient with a copy of the original message, or when you just want to make it easy for the recipient to understand your reply by attaching their original email. Keep in mind that Reply with History will resend any attachments that you received in this email. If there were attachments in the email you received, you might want to choose the Reply without Attachment(s) option, which sends the body of the email but not the attachments.
Choose the Reply with Internet Style History if you are replying to an email you received from someone who is not using Lotus Notes. This options strips out headers from the original message as shown in Figure 3.8. This makes a much cleaner history and is easier for non-Notes users to read.
Figure 3.8
Using the Reply with Internet Style History results in a more compact and easier to read email memo for Internet mail users. Notice the line of text added by Notes, indicating the original author and date sent.Tip - Don't Forget Others!
Use the Reply to All button when replying to mail that originally included others in the header fields. This is a courtesy that saves you time later, when you discover that you have not informed everyone in the original distribution list of your reply.
Forwarding Mail
You can forward any mail message (that has not been restricted with the "Prevent copying" feature) to another person, and you even can add your own comments or reply to it. To pass a message on to someone else, click the Forward button in the Action bar. Options for this feature are Forward without Attachments and Internet-Style Forward. These options work similarly to the reply options discussed in the previous section, "Replying to Mail."
When you select a Forward option, the New Memo window appears (see Figure 3.9).
Figure 3.9
You can add comments to forwarded messages, explaining your purpose for sending this message.Forwarding a mail message inserts one mail message into another so that the original header information stays intact. Complete the To: and Subject: lines and add your comments above the Forwarded by line. Click the Send or Send and File button in the Action bar to send the message.
Creating a New Mail Memo from Quick Notes
Quick Notes is a new feature of Lotus Notes R6 and it enables you to quickly create a new mail memo, contact, journal entry, or reminder from the Welcome Page (see Figure 3.10). To enable Quick Notes, click the small blue triangle on the right side of your Welcome Page.
Figure 3.10
To close Quick Notes, click the small blue triangle to the left of Quick Notes. Resize the Quick Notes window by dragging the left border of the Quick Notes frame.To Create a new mail memo from Quick Notes, simply place your cursor in the To:, Subject:, and message fields and type your information.
In this lesson, you learned how to create, reply to, and send mail. You also learned how to use Spell Check and set delivery options, as well as use a new feature of Lotus Notes called Quick Notes. In the next lesson you learn how to sort, manage, and print mail.
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