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How to update Lotus Notes documents after an employee last-name change

Scott Huyser
02.27.2007
Rating: -2.25- (out of 5)

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Sometimes when a Lotus Notes user gets married or divorced, her last name changes. When this happens, she receives a new Lotus Notes ID file with her new last name. Unfortunately, she may no longer have proper access to Lotus Notes documents because the documents still contain her old last name. This LotusScript utility solves that problem. It updates all documents in the Lotus Notes database with the employee's new last name.

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When you do the rename in the Admin client with the help of AdminP, the process will do this job for you. In the tip, the author renamed the person in all Reader and Author fields. The only thing you have to do is check in the ACL whether this option is set or not.
—Axel M.

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I would rather have the Lotus Notes database Advanced ACL setting for the administration server apply one of the actions to either modify all Readers and Authors fields or modify all Names fields that the administration server should process. Having this set and using the standard Administration Process (AdminP) will achieve the same result without any programming. As developers, we never k...

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now when a name will change, so using AdminP and the correct ACL setting is the best way to go.
—John T.

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Related information from SearchDomino.com:

FAQ: LotusScript advice

Learning Guide: LotusScript

Expert Advice: Name change and user didn't receive email to accept it

Reference Center: LotusScript tips and resources

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