This Lotus Notes Domino agent will export all of the data in a Lotus Notes database into CSV (comma separated values) files that can in turn be imported into Microsoft Excel, Microsoft Access, SQL (structured query language) and most other platforms.
It will produce one CSV file for each form in the Lotus Notes database. The CSV file will contain data for each of the fields on the form from any document in the database using that form. It can easily be modified to export Lotus Notes data from a single form.
Sub Initialize
Dim session As New NotesSession
Dim db As NotesDatabase
Dim fileName As String
Dim fileNum As Integer
Dim headerstring As String
Dim values As String
Dim selection As String
Dim collection As NotesDocumentCollection
Dim doc As notesdocument
On Error Resume Next
Set db = session.CurrentDatabase
Forall form In db.Forms
If Isempty(form.Fields) Then
Messagebox form.Name & " has no fields"
Else
fieldCount = 0
msgString = ""
fileNum% = Freefile()
fileName$ = "c:" & form.Name & ".csv"
Open FileName$ For Output As fileNum%
Forall field In form.Fields
msgString = msgString & Chr(10) & _
" " & field
fieldCount = fieldCount + 1
headerstring=headerstring & |"| &field &|",|
End Forall
Write #fileNum%, |",| & headerstring & |"|
headerstring=""
End If
selection = |Form="| & form.Name & |"|
Set collection=db.Search(selection, Nothing, 0)
For x = 1 To collection.count
Set doc =collection.GetNthDocument(x)
values=""
Forall formfield In form.Fields
newvalue=doc.GetItemValue(formfield)
values=values & |"| & newvalue(0) & |",|
End Forall
Write #fileNum%, |",| & values &|"|
values=""
Next
Close fileNum%
End Forall
End Sub
MEMBER FEEDBACK TO THIS TIP
I've made two changes to this code:
- I've added "\" after the c: in fileName$ string (on or about line 23).
- I've added support for forms that have aliases.
My corrected version of the code follows. This was a good snippet once I got those things sorted out.
Sub Initialize
Dim session As New NotesSession
Dim db As NotesDatabase
Dim fileName As String
Dim fileNum As Integer
Dim headerstring As String
Dim values As String
Dim selection As String
Dim collection As
NotesDocumentCollection
Dim doc As notesdocument
On Error Resume Next
Set db = session.CurrentDatabase
Forall form In db.Forms
If Isempty(form.Fields) Then
Messagebox form.Name & " has no fields"
Else
fieldCount = 0
msgString = ""
fileNum% = Freefile()
fileName$ =
"c:\test\export\" &
form.Name & ".csv"
Open FileName$ For Output As fileNum%
Forall field In form.Fields
msgString = msgString & Chr(10) & _
" " & field
fieldCount = fieldCount + 1
headerstring=headerstring & |"| &field &|",|
End Forall
Write #fileNum%, |",| & headerstring & |"|
headerstring=""
End If
selection = |Form="| & form.Name & |"|
Set collection=db.Search(selection,
Nothing, 0)
For x = 1 To collection.count
Set doc =collection.GetNthDocument(x)
values=""
Forall formfield In form.Fields
newvalue=doc.GetItemValue(formfield)
values=values & |"| & newvalue(0) & |",|
End Forall
Write #fileNum%, |",| & values &|"|
values=""
Next
'now check aliases
If Isempty(form.Aliases) Then
'Messagebox form.Name & " has no aliases"
Else
Forall aliaz In form.Aliases
If aliaz = form.Name Then
Msgbox aliaz + " is same as " + form.Name
Goto NextAliaz 'alias is same as form name
End If
selection = |Form="| & aliaz & |"|
Set collection=db.Search(selection, Nothing, 0)
For x = 1 To collection.count
Set doc =collection.GetNthDocument(x)
values=""
Forall formfield In form.Fields
newvalue=doc.GetItemValue(formfield)
values=values & |"| & newvalue(0) & |",|
End Forall
Write #fileNum%, |",| & values &|"|
values=""
NextAliaz:
Next
End Forall
End If
Close fileNum%
End Forall
End Sub
—John P.
******************************************
For this code to work, the form name must not have any aliases.
—Karel Y.
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