This action button features sub-actions that lets Lotus Notes
users manage their mail files, investigate file sizes, get quota details, delete attachments and empty trash bins using a single button.
Apply this action button to any view or folder in Lotus Notes mail files. "Inbox," "All Documents," "Sent," and a custom view for "all with Attachments" work well.
Although some of these actions are redundant and can be accessed elsewhere, users benefit from having them bundled.
- Create an action button with sub actions. You'll want to a use title similar to "Mail Management Tools."
- Create an action under "Mail Management Tools" and call it "Get Mail File Size." Add the following LotusScript to the On Click event:
Sub Click(Source As Button)
Dim MFSsession As New NotesSession
Dim MFSdb As NotesDatabase
Set MFSdb = MFSsession.CurrentDatabase
FileSize=MFSdb.Size/1024/1024
Messagebox "Your Mail file size is
currently " & Cstr(FileSize)& " MB",64,"Mail File Size"
End Sub
- Create an action under "Mail Management Tools" and call it "Get Quota Details." Add the following LotusScript to "Initialize."
Note: This will only work if you use quotas on your mail files.
(Click on code for enlarged view and script download.)
- Create an action under "Mail Management Tools" and call it "Delete Selected Attachment(s)." Next, add the following LotusScript to "Initialize."
(Click on code for enlarged view and script download.)
- Create a View to display email messages with attachments and use the @Attachments function in the view selection criteria.
- Create an action under "Mail Management Tools" and call it "View all with Attachments." Add this Formula language code to the action:
@PostedCommand([OpenView];"Attachments")
- Create an action under "Mail Management Tools" and call it "Empty Trash." Add the following Formula language code to the action:
@PostedCommand([OpenView];"($SoftDeletions)");
@Command([ToolsRunMacro];"(Empty Trash)")
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