More about "Restricting Mail to Receive Only"

This is a complement to the tip "Restricting Mail to Receive Only" submitted by Paul Davies to use the feature he describes to control the mailboxes' size.

Code: What Paul describes in his tip is perfectly okay and can be used the following way to monitor the mailboxes' size on your mail server. We did that in our company and it works really fine. Here is the process to follow:

Build a database which will contain an entry for each mailbox stored on your server. In the main form of this database, have an entry for the mailbox owner, the size quota allowed (and may be a warning limit), the grace delay, number of times caught in the warning limit, number of times caught in the over quota limit and user's status(other fields can be added based on requirements).

Create an agent that will run every night on weekdays and that will follow this pattern:

Of course include in the design of the database a button to immediately

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delete someone from the "No sending" group that can be used by your MIS support to extend the grace period for someone by one day (for instance).

This will automatically forbid sending for the people that do not comply with the quota after sending several warnings. It allows as well to manage different quotas according to the users and it gives you a nice monitoring tool for your mail space usage.

We implemented that in my Company some 3 years ago and the result has dramatically changed the space management of our servers. We now maintain our space usage inside known limits and have no more constant growth of space used by the mailboxes (apart from new users of course).

In addition to the tool, you have to have a very strict policy on derogations to the mailbox size policy enforced by your top management.

The code to include in the agent is not very simple but is still some quite basic LotusScript accessible to any Notes developer.