A Lotus Notes approval reminder agent

Automatically notify coworkers that a Lotus Notes document is past due for approval with this Lotus Notes agent from SearchDomino.com member Stevenson Campbell.

The agent below reminds recipients of a Lotus Notes document that it is past due for their approval.

 REM "Send reminder of new 
requests to the Approver"; REM 
"Schedule is daily, not on weekends";

SELECT Form = "OSR2" 
& cDocStatus = "New";

REM "Initialize and increment Reminder counter"; 
jnReminders := @If(@IsAvailable(nReminders); 
nReminders + 1; 1) ; FIELD nReminders := 
jnReminders ;

REM "Write doc history";
jcDocHistory := "Reminder #" + @
Trim(@Text(jnReminders)) +
     " of Office Supply Requisition emailed to " +
      @Name([Abbreviate];cApprover) +
     " on " + @Text(@Now;"S2") ;
@SetField("cDocHistory"; 
cDocHistory : jcDocHistory) ;

REM "Add agent tracking fields." ;
FIELD dNotified := dNotified ;
@SetField("dNotified";
           @If(dNotified = ""; @Now; dNotified  : 
@Now)); FIELD cLastAgent := cLastAgent ; 
jcLastAgent := "Remind Approver" ; 
@SetField("cLastAgent"; 
@If(cLastAgent = ""; jcLastAgent;
   cLastAgent  : jcLastAgent));

REM "Email reminder";
jcSendTo :=@Name([Abbreviate]; cApprover); 
jcCC := "" ; REM "For testing, add a blind carbon copy" ;
 jcBCC := ""; jcSubject := "Reminder: Requisition for "  
+ cAssociate ; jcBody := 
"You have not responded to the Requisition for "  +
  cAssociate + ". 
Click the doclink at the bottom of this message!" ;

@MailSend(jcSendTo; jcCC; jcBCC; jcSubject; jcBody;
           ""; [IncludeDoclink])

Do you have comments on this tip? Let us know.

This tip was submitted to the SearchDomino.com tip library by member Stevenson Campbell. Please let others know how useful it is via the rating scale below. Do you have a useful Lotus Notes, Domino, Workplace or WebSphere tip or code snippet to share? Submit it to our monthly tip contest and you could win a prize.

This was first published in November 2006

Dig deeper on Lotus Notes Domino Agents

0 comments

Oldest 

Forgot Password?

No problem! Submit your e-mail address below. We'll send you an email containing your password.

Your password has been sent to:

-ADS BY GOOGLE

SearchWinIT

Search400

  • iSeries tutorials

    Search400.com's tutorials provide in-depth information on the iSeries. Our iSeries tutorials address areas you need to know about...

  • V6R1 upgrade planning checklist

    When upgrading to V6R1, make sure your software will be supported, your programs will function and the correct PTFs have been ...

  • Connecting multiple iSeries systems through DDM

    Working with databases over multiple iSeries systems can be simple when remotely connecting logical partitions with distributed ...

SearchEnterpriseLinux

SearchVirtualDataCentre.co.UK

Close