A common complaint about archiving Lotus Notes documents to specific folders is that there are too many steps involved. You have to select the document, move it to the specified folder, select the document again, and then finally select "archive" or "drag/drop."
To address this issue, I've created an agent that reduces the number of steps required to archive Lotus Notes documents to specified folders. This agent allows the end user to archive directly to a folder in their Lotus Notes archive database.
The Lotus Notes agent prompts the end user for the folder they'd like to archive, moves the document to the specified folder, and then archives the selected Lotus Notes documents to the archive database -- while maintaining the documents in the specified folder.
The agent saves Lotus Notes users a few steps, and makes archiving Lotus Notes documents a little easier.
You can name the agent: ArchiveSelected Documents To Folders | agent_archiveToFolder.
Option Public Option Declare Use "Common" Sub Initialize On Error Goto Trap Dim s As New notessession Dim uiws As New notesuiworkspace Dim db As notesdatabase Dim coll As notesdocumentcollection Dim StringTable As New mailtoolsstringtable 'get a handle on the current database Set db = s.currentdatabase 'get a handle on the selected documents to archive Set coll = db.unprocesseddocuments 'prompt for users input, verify to archive If YesNoPrompt(StringTable.GetString (TOOL_STRING+76,coll.count), StringTable.GetString(TOOL_STRING+75,Null)) Then Archive: 'move the collection of documents to the folder Call uiws.folder(, False) 'archive the documents Call db.ArchiveNow(coll) 'refresh the view Call uiws.Viewrefresh() End If 'prompt for users input, verify to archive Exit Sub Trap: 'edit archive settings If YesNoPrompt(Error$ & Chr(10) & StringTable.GetString(TOOL_STRING+74,Null), StringTable.GetString(TOOL_STRING+75,Null)) Then If uiws.Currentdatabase.Editarchivesettings() Then Resume Archive Else End End If End If End Sub
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This was first published in December 2006