If you would like to see your untranslated documents categorized by design
element (similar to the main view), simply follow the steps following. This
method could be used to similarly add categorization to any of the language
1. Create a new view
1. Create View : Create a new copy of the All Terms and Translations view.
2. Modify Selection : Modify the selection formula of this new view, by
replacing it with the selection formula from the Untranslated Translations
view. At this stage it is also important to turn off the "Show response
documents in a hierarchy" setting in the new view.
3. Add language field : Copy the first column from the Untranslated
Translations view and insert it as the first column in this view.
4. The View should now display a number of uncategorized categories. The agent
below will fill these in.
2. Create an agent
1. Create agent : This agent should be set to run on selected documents.
2. Use the formula :
FIELD Context_Database := @GetDocField($Ref;"Context_Database");
FIELD Context_Element_Name := @GetDocField($Ref;"Context_Element_Name");
FIELD Context_Element_Type := @GetDocField($Ref;"Context_Element_Type");
FIELD Context_Sub_Name := @GetDocField($Ref;"Context_Sub_Name");
FIELD Context_Sub_Type := @GetDocField($Ref;"Context_Sub_Type");
3. Run the agent
1. Run agent : All documents in the view created above should be selected, and
then this agent should be run. The categories desired should now appear.
1. There will be a noticeable increase in the size of the database because of
the new view and additional items in every note.
2. Once the agent has been run, you can simply add the category fields from the
All Terms and Translations view to any of the language views if you want
categorization in these views also.
This was first published in November 2000