Tip

Creating A Readable Cd Copy Of A Mail File

If you have users who absolutely refuse to clean out old messages from their
LARGE Mail Files just because they "may need them someday" here is a solution.
Burn a copy of their Mail file to a CD. This can be done in such a way that
Notes will open the file from CD (and allow you inside thr folder structure
)without giving all those error messages about the file being 'read only' and
without having to copy the file to the users hard drive. Here are the steps to
follow...

Make a copy of the persons mail file on your local drive.

From the command prompt type the following command..

NCOMPACT filename.nsf

When the compaction has completed type the following..

NFIXUP -C filename.nsf

When Fixup has completed go back to Notes, Open the person's Mail file and use
the following keyboard command.. Ctrl/Shift/F9

This will rebuild all the views in the database.

You can now go through the process of burning this file to a CD. When the
client wants to access the CD copy of their Mail file for the first time, they
simply go through the normal method for adding a file to their Workspace.
e.g. File / Database / Open..... browse to the CD drive .... select the
required .nsf and add icon to workspace.

The client can now go to the Server based copy of his/her mail file and delete
all the old messages that have been taking up so much space.

This was first published in November 2000

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