Creating A Readable Cd Copy Of A Mail File

If you have users who absolutely refuse to clean out old messages from their LARGE Mail Files just because they "may need them someday" here is a solution. Burn a copy of their Mail file to a CD. This can be done in such a way that Notes will open the file from CD (and allow you inside thr folder structure )without giving all those error messages about the file being 'read only' and without having to copy the file to the users hard...

drive. Here are the steps to follow... Make a copy of the persons mail file on your local drive. From the command prompt type the following command.. NCOMPACT filename.nsf When the compaction has completed type the following.. NFIXUP -C filename.nsf When Fixup has completed go back to Notes, Open the person's Mail file and use the following keyboard command.. Ctrl/Shift/F9 This will rebuild all the views in the database. You can now go through the process of burning this file to a CD. When the client wants to access the CD copy of their Mail file for the first time, they simply go through the normal method for adding a file to their Workspace. e.g. File / Database / Open..... browse to the CD drive .... select the required .nsf and add icon to workspace. The client can now go to the Server based copy of his/her mail file and delete all the old messages that have been taking up so much space.

This was first published in November 2000

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