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Group cleanup

How to quickly change full names in a group to the abbreviated format.

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Have you ever found that sloppy group administrators have been adding people to groups using full names (e.g., Joe Smith) instead of using the abbreviated format (Joe Smith/Sales/Acme).

In a large organization, the time to manually correct these entries can be overwhelming. A somewhat simpler and safer approach is to copy and paste the members of each group into the To: field of a new memo and press F9. The names will be expanded and validated against the address book.

There is one more step, though. When the name is expanded, "@domainname" is appended to each name (e.g., Joe Smith/Sales/Acme@Acme). Therefore, you should copy the contents of the To: field to Microsoft Word and do a search and replace. Replace every instance of "@ domainname" with "" (nothing). Finally, copy and paste from Word back into the group document. If you're administering groups of over 100 people, this can be a real timesaver and help to eliminate obsolete names. Remember, AdminP will only delete abbreviated names from a group when the user is deleted.

MEMBER FEEDBACK TO THIS TIP

Why copy and paste the group content into Word when the Notes Search and Replace will carry out the same function?

-- Colin F.

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This was last published in January 2004

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