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To implement this LotusScript code:
- Insert the LotusScript below into an action button in a view, or make it available from the action menu, because it uses the NotesUIWorkspace class.
- Write the code in an agent and run it from the Actions menu. This will import up to 256 columns by 65,536 rows from Excel to your Lotus Notes form.
Sub Initialize
Dim session As New NotesSession
Dim uiws As New NotesUIWorkspace
Dim form As NotesForm
Dim db As NotesDatabase
Dim doc As NotesDocument
Dim item As NotesItem
Dim row As Integer
Dim xlFilename As String
Dim xlsApp As Variant
Dim xlsWorkBook As Variant
Dim xlsSheet As Variant
Dim rows As Long
Dim cols As Integer
Dim x As Integer
Dim itemName As String
Dim flag As Integer
Dim formAlias As String
Dim sortEval As String
Dim sortedList As Variant
Dim indexLo As Long
Dim indexHi As Long
On Error Goto ErrorHandler
Set db = session.CurrentDatabase
fn= uiws.Prompt(1, "Alert",
"Make sure that the first row of your
worksheet contains the EXACT
Notes document field names from your form.")
'Get Excel file name
fn =uiws.OpenFileDialog(False,
"Select the Excel File to Import",
"Excel files | *.xls", "c:My Documents")
xlFilename = Cstr(fn(0)) ' This is the
name of the Excel file that will be imported
'Get list of form names
x=0
Print "Preparing List of Database Forms ..."
Forall f In db.Forms
Redim Preserve formlist(x)
formlist(x)=f.name
x=x+1
Print "Preparing List of Database
Forms ..."& Cstr(x)
End Forall
'Choose the form to use for import
formname = uiws.Prompt(4,
"Choose Import Form", "Please select
which form is to be used for this input.",
formlist(0), formlist)
If formname= "" Then End
'Get the form object so that we can
check field names
Set form= db.GetForm(formname)
'If the form has an alias, use it to
select the form
If Not Isempty(form.Aliases) Then
Forall a In form.Aliases
formname=a
End Forall 'a In form.Aliases
End If 'Not Isempty(form.Aliases)
'Next we connect to Excel and open the file.
Then start pulling over the records.
Print "Connecting to Excel..."
' Create the excel object
Set xlsApp = CreateObject("Excel.Application")
'Open the file
Print "Opening the file : " & xlfilename
xlsApp.Workbooks.Open xlfilename
Set xlsWorkBook = xlsApp.ActiveWorkbook
Set xlsSheet = xlsWorkBook.ActiveSheet
xlsApp.Visible = False ' Do not
show Excel to user
xlsSheet.Cells.SpecialCells(11).Activate
rows = xlsApp.ActiveWindow.ActiveCell.Row
' Number of rows to process
cols = xlsApp.ActiveWindow.ActiveCell.Column
' Number of columns to process
'Make sure we start at row 0
row = 0
Print "Starting import from Excel file..."
Do While True
row = row + 1
'Check to make sure we did not run out of rows
If row= rows+1 Then Goto Done
'field definitions for notes come from first row
(row, column)
If row=1 Then
For i=1 To cols
Redim Preserve fd(i)
fd(i)=xlsSheet.Cells( row, i ).Value
flag=0
Forall f In form.Fields
If Lcase(fd(i)) = Lcase(f) Then flag=1
End Forall 'f In form.Fields
If flag=1 Then
Goto Skip
End If ' flag=1
If Not flag=1 Then
msg="The field name "& fd(i) &" does not
appear in the form you have chosen.
Exiting import."
Msgbox msg
Goto ErrorHandler
End If 'flag=1
Skip:
Next 'For i=1 To cols
End If 'row=1
'Import each row into a new document
If Not row = 1 Then
'Create a new doc
Set doc = db.CreateDocument
doc.Form = FormName
For i= 1 To cols
Set item = doc.ReplaceItemValue( fd(i),
xlsSheet.Cells( row, i ).Value )
Next ' i= 1 To cols
'Save the new doc
Call doc.Save( True, True )
End If 'Not row = 1 Then
Print "Processing document number "&
Cstr(row) & " of " & Cstr(rows)
Loop 'Do while true
Done:
Print "Disconnecting from Excel..."
'Close the Excel file without saving
(we made no changes)
xlsWorkbook.Close False
'Close Excel
xlsApp.Quit
'Free the memory that we'd used
Set xlsApp = Nothing
'Clear the status line
Print " "
ErrorHandler:
If Err = 184 Then
Msgbox "No file chosen. Exiting Import."
Print "No file chosen. Exiting Import."
Resume ErrorOut
End If ' err=184
If Err = 6 Then
Messagebox "Make sure that you
do not have more than 65,536 rows
of data to import." ,
MB_OK+MB_ICONINFORMATION,"Error! "
Print "Too many rows in Excel document.
Exiting Import. Disconnecting from Excel..."
'Close the Excel file without saving
(we made no changes)
xlsWorkbook.Close False
'Close Excel
xlsApp.Quit
'Free the memory that we'd used
Set xlsApp = Nothing
Resume ErrorOut
End If ' err=184
If (Err) And (Not Err = 184) And
(Not Err = 6) Then
Msgbox "Lotus Notes Error # " & Err &".
Please contact your Notes administrator
for help. Exiting Import."
Print "Error # "& Err
If Not xlsWorkbook Is Nothing Then
xlsWorkbook.Close False
End If ' Not xlsWorkbook Is Nothing
If Not xlsApp Is Nothing Then
xlsApp.Quit False
End If 'Not xlsApp Is Nothing
Resume ErrorOut
End If '(Err) And (Not Err = 184)
And (Not Err = 6)
ErrorOut:
End Sub
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This was first published in May 2007