Have you ever want to quickly modify "hidden," "internal" or "system" fields of a document but without having to build an agent?
The quickest way is to use a toolbar button!
Imagine you have a document with a system field like "Status". This field is mostly computed and can only be modified through some code behind a button like "Send for Approval" or "Accept the Review." But this code may prevent the change of the Status, even if you have author access to the document.
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You want to modify the "Status" field, but you don't have the designer access and the "create private agents" attribute.
The quickest solution is to add a button in the toolbar, and code the @formula to modify the field:
- Go to File-Preferences-Toolbar Preferences
- In the Customize tab, click on New-Button
- Enter the caption text, optionnaly a popup and an icon,
- Add the code to modify the document fields, for example: FIELD Status := "Wiating for Review";
- Save your toolbar button by clicking on OK
- Go to your database and select the document you want to change
- Then click your button in the toolbar!
Remember that a single toolbar button is available for any database!
I picked up a more versatile version of this tip and have implemented it in a number of my Web apps with the button only visible to Notes Clients. It allows me to pick which field I want to change then enter a new value. The main drawback is that it can't set the value in a field that hasn't allready been set in the document. The idea is the same use an action button but use the following formula:
fieldName := @Prompt ([OKCANCELEDITCOMBO]; "Field Name"; "Enter Field Name."; ""; @DocFields); newValue := @Prompt([OKCANCELEDIT]; "New Field Value"; "Please enter new value."; "") ; @SetField(fieldName ;newValue)-- Steve C.
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