The Notes user ID is the key to decrypt messages. It is stored on the local hard disk of the user desktop or on a network mapped drives. This key is unique. In case of lost of ID, the user won't be able to read anymore the encrypted messages that he received, even if we recreate the ID. Administrators or IT Department have to store the user ID's, so that they can restore mail privilege to their users who have lost their ID (hard disk crash...).
*Solution Regularly send a mail to all user's with a simple explain why they have to make a copy of the user.id, and a Button with the following script. This script sends the password (optional) and the user.id to a specific database.
Code: Sub Click(Source As Button) Dim session As New NotesSession Dim db As NotesDatabase Set db = session.CurrentDatabase Dim pass As String Dim rtitem As notesrichtextitem Set memo = New NotesDocument( db ) memo.form="memo" Set rtitem = New NotesRichTextItem( memo, "Body" ) memo.sendto=" email@example.com" Mail database where intend to keep a backup of the userid's memo.subject="id file" pass=Inputbox$("Type your password?") This can be optional, if the user press "Cancel" don't send the password Call rtitem.AppendText( "Password: " & pass ) Call rtitem.AddNewLine( 2 ) Dim file As String file=session.GetEnvironmentString( "Directory", True ) & "" & session.GetEnvironmentString( "KeyFilename", True ) Dim object As NotesEmbeddedObject Set object = rtitem.EmbedObject ( EMBED_ATTACHMENT, "", file) Messagebox "Your id has been send. Thanks for your collaboration.", 64, "Lotus Notes administrator" Call memo.send(True) End Sub
This was first published in January 2003