Open documents via URL link in emails

Open documents via URL link in emails

Here's how to develop your Domino Intranet site to allow users to open documents (via URL link in e-mails) in a Frameset whose navigator links are specifically dependent on the current user's Notes database Role; i.e. Technical (MIS) people opening this document via their e-mail will need access to areas of the site via Browser that their non-technical colleagues (Sales etc.) will need access to.

Thus, the navigator frame of the site's frameset will vary depending on the database Role of the currently attached user.
Here's what to do (steps indicated by the '-' symbol): 

-Configure the database to force authentication, so it can determine 
associated rights and Roles for each specific user.
- Create two (or more) forms with appropriate navigator links, each dependent
 on the role of the authentic user; i.e. Techie_TOPNav_Form (for MIS personnel)
 and say NonTechie_TOPNavForm (for Sales personnel)
- Create another form called WebLaunch_Form. This form will contain both a)
 QUERY_STRING and b) $$HTMLHEAD field

a) The content of the computed for display QUERY_STRING field is as follows:

REM "This is a CGI variable field automatically populated by the 
browser with a value from its URL address";
QUERY_STRING

b) The content of the computed for display $$HTMLHEAD field is as
 follows:

REM "http://<IP Address>/<directory>/dBase.nsf - represent
the IP Address/DNS name of the Domino server and the directory path to
the database.";
@If(

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 @IsMember( "[TechnicalRole]"; @UserRoles ) | @UserRoles =
"[TechnicalRole]";

@Do( "[<FRAMESET FRAMEBORDER=0 BORDER=0 BORDERCOLOR='FFEFCE'
ROWS='105,592'> <FRAME FRAMEBORDER=0 SCROLLING=no
NAME='NavFrame' SRC='http://<IP
Address>/<directory>/dBase.nsf/Techie_TOPNav_Form?OpenForm&Ba
seTarget=MainFrame'>  <FRAME FRAMEBORDER=0 NAME='MainFrame'
SRC='/prodmkt/pmrt.nsf/View/" + @Right( Query_String; "&" ) +
"?OpenDocument'>  </FRAMESET>]" );

@Do( "[<FRAMESET FRAMEBORDER=0 BORDER=0 BORDERCOLOR='FFEFCE'
ROWS='105,592'> <FRAME FRAMEBORDER=0 SCROLLING=no
NAME='NavFrame' SRC='http://<IP
Address>/<directory>/dBase.nsf/NonTechie_TOPNav_Form?OpenForm
&BaseTarget=MainFrame'>  <FRAME FRAMEBORDER=0 NAME='MainFrame'
SRC='/prodmkt/pmrt.nsf/View/" + @Right( Query_String; "&" ) +
"?OpenDocument'>  </FRAMESET>]" ) )

- Create a document using this WebLaunch_Form form.
- Label this document with an additional field such that it is the
 first document list in a specific view
- Configure the properties of the database, such that the 'Opened in a
 browser' option is selected as:
     'Launch first document in view' and reference the view in which the 
 WebLaunch_Form document resides, as in the previous step above


- Any e-mails then dispatch to personnel, should contain the URL to various
 documents with the following URL structure:

      http://<IP Address>/<directory>/dBase.nsf?opendatabase&<DocumentID>

NB: <DocumentID> is the Universal Document ID of the referenced document to be accessed


When the user clicks the URL on the e-mail, the frameset as referenced in the 
WebLaunch_Form document via the database properties is opened in the user's
browser. This WebLaunch_Form document obtains reference to the e-mail's
referenced document in the e-mail via the Query_String (parsed from the URL
address) and is then opened in the 'MainFrame' frame part of the frameset.

This was first published in April 2001

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