Tip

Preserve admin reader access to documents

Developers often face the problem of maintaining read access to all documents for the database administrator, when users can edit Readers fields on the document or adjust the document's Readers property from a the Document Properties dialog. You can find the documents again by accessing the database locally from the server console, but that is a nuisance.

The best way to manage this is to put a hidden, computed when composed _Authors_ field on the form, with a formula such as "[Admin]".

All "authors" of a document have access to the document, but the presence of an Authors field doesn't restrict access for other users, as a Readers field would.

You could instead use a computed Readers field that uses @If to calculate "" or "[Admin]" depending whether there are other Readers listed on the form. However, this formula will not re-evaluate if a user adjusts read access while not in edit mode (e.g. using the Document Properties from a view).


This was first published in February 2003

There are Comments. Add yours.

 
TIP: Want to include a code block in your comment? Use <pre> or <code> tags around the desired text. Ex: <code>insert code</code>

REGISTER or login:

Forgot Password?
By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy
Sort by: OldestNewest

Forgot Password?

No problem! Submit your e-mail address below. We'll send you an email containing your password.

Your password has been sent to:

Disclaimer: Our Tips Exchange is a forum for you to share technical advice and expertise with your peers and to learn from other enterprise IT professionals. TechTarget provides the infrastructure to facilitate this sharing of information. However, we cannot guarantee the accuracy or validity of the material submitted. You agree that your use of the Ask The Expert services and your reliance on any questions, answers, information or other materials received through this Web site is at your own risk.