Print Label

Here's a button I use in lots of my databases -- you need MS Word 97 or 2000 to use it, and to know the label media code (Word handles 100s of these). It works with selected or all documents in a view.
Sub CreateMailingLabels(Line1Fields As Variant,Line2Fields As Variant,Line3Fields As Variant,Line4Fields As Variant,Line5Fields As Variant)

' requires MS Word 97 or Word 2000
' works on any Notes view or folder
' supply list of Notes field names to be concatenated onto each line of the
' label in the parameters Line1Fields etc
' e.g.
' Call CreateMailingLabels

On Error Goto ErrorProc

' declare Notes back-end objects
Dim session As New notessession
Dim db As notesdatabase
Dim doc As NotesDocument
Dim dc As NotesDocumentCollection
Set db = session.currentdatabase
Dim settings As NotesDocument
Set settings=db.GetProfileDocument("Settings","")

' declare Notes front-end objects
Dim ws As New NotesUIWorkspace

Set dc=db.UnProcessedDocuments

' Find out active Notes view
Dim view As notesview
Dim UIView As NotesUIView
Set view = UIView.View

' declare constants

wdCell = 12 'Microsoft Word VBA constant. Designates unit for table cell.
wdCustomLabelA4 = 2
cr = Chr(13) & Chr(10) ' Carriage return.

SelectedDocuments=Messagebox("Do you want to use all the addresses in this view?",35,db.Title)
If SelectedDocuments=2 Then
Messagebox "Merge Cancelled",16,db.Title
Exit Sub
End If

If SelectedDocuments=7 Then
End If
' get required template from user

LabelTemplate = Inputbox("Please enter the MS Word mailing label name to use. ", db.Title,"Avery L7413")

' trim off "Avery" prefix if used
If Left$(LabelTemplate,5)="Avery" Then
End If
If Instr(LabelTemplate,"-")>1 Then
End If
If LabelTemplate="" Then
Messagebox "Merge Cancelled",16,db.Title
Exit Sub
End If

' Create an instance of Excel
Dim wrd As Variant
Set wrd = CreateObject("word.application")

' create a new Word document only if required
If wrd.documents.count=0 Then
Call wrd.documents.add
End If

' create new mailing lanels
Print "Generating ";LabelTemplateName;" mailing labels in MS Word"
On Error Goto TrapTemplateName
Call wrd.MailingLabel.CreateNewDocument(LabelTemplate)
On Error Goto ErrorProc

' create each mailing label from line of Notes view

If TickBased% Then
Set doc=dc.GetFirstDocument
Set doc=view.GetFirstDocument
End If
While Not doc Is Nothing

' build label text

LabelAddress = GetListFieldValues(doc,Line1Fields) & cr
LabelAddress = LabelAddress & GetListFieldValues(doc,Line2Fields) & cr
LabelAddress = LabelAddress & GetListFieldValues(doc,Line3Fields) & cr
LabelAddress = LabelAddress & GetListFieldValues(doc,Line4Fields) & cr
LabelAddress = LabelAddress & GetListFieldValues(doc,Line5Fields)

If Not SingleColumn% Then
Call wrd.Selection.TypeText(LabelAddress) ' Insert full address into Word.
On Error Goto TrapSingleColumn
Call wrd.Selection.MoveRight(wdCell) ' Move one cell to the right.
On Error Goto ErrorProc
If SingleColumn% Then
Call wrd.MailingLabel.CreateNewDocument(LabelTemplate,LabelAddress)
End If
Call wrd.MailingLabel.CreateNewDocument(LabelTemplate,LabelAddress)
End If
If TickBased% Then
Set doc = dc.GetNextDocument(doc)
Set doc = view.GetNextDocument(doc)
End If
If TickBased% Then
Print LabelCount!;" labels created from selected addresses"
Print LabelCount!;" labels created from this Notes view (";SheetTitle$;")"
End If
REM Make the instance visible to the user
wrd.visible = True

Exit Sub
Messagebox "Incorrect Template Name",16,db.Title
Exit Sub

Print "Detected non-table labels and changing behaviour accordingly"
Resume Next
Print "(";Erl;") ";Error$
Resume Next

End Sub
Function GetListFieldValues(doc As NotesDocument, FieldList As Variant) As String
Dim TempList As String
Dim TempOutput As String
Dim TempArray As Variant
Dim ThisField As String

If TempList<>"" Then
' parse list of fields
While Len(TempList)>0
If Instr(TempList,",")>0 Then
End If
' retrieve notes field
If Instr(ThisField,"(")>0 And Instr(ThisField,")")>0 Then
End If
If ThisFieldIndex%>=0 Then
If Ubound(TempArray)>=ThisFieldIndex% Then
TempOutput=TempOutput+" "+TempArray(ThisFieldIndex%)
End If
TempOutput=TempOutput+" "+TempArray(0)
End If
End If
End Function

This was first published in November 2000

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