Remotely set up workstations automatically with executable file

This procedure assumes that Notes is installed on the C: drive of both the workstation setting up this file and the user's PC, but can easily be adjusted for users who have Notes installed on other drives. The following instructions will walk you through the process of creating a customized, personal folder for a user, a zip file consisting of the files in that folder and an executable file that will unzip those files into the Notes directory of the user's PC. The user need only copy his/her shortcut from the folder to the desktop and to have a completely functional Notes Workstation customized for his/her use. These instructions are set up and work with ver4.6x. Additional instructions are required to work with 5.0.

Create a Remote Workstation Setup Folder (contains files that are standard to all Workstation Setup folders and can be used as a template for setting them up)
--Open the Windows Explorer on your PC 
In the Notes directory, create a folder called Remote Workstation Setup
From the data directory, copy the following files into the folder you just created.
-a shortcut to Notes.exe 
-notes.ini (from the Windows directory).  Edit this file and delete all lines but the following

--Create a personal folder for the user (For this example I will use John Smith as the name of the user being setup)

--Make a copy of the Remote Workstation Setupfolder and rename it using their initials of the person being setup. (e.g. John Smith would be jsnotes)
--Add the user's .id file that was created when the user was registered.
--Rename the Notes Icon in the folder for the user (Lotus Notes John Smith)
Right click on the icon and select Properties
--In the Start Inbox, on the Shortcut Tab, add the path to the user's personal folder (c:notesjsnotes)
--Click Apply, then OK
--Right click on the notes.ini file and click Open
--In the Desktop line to path to the user's personal folder (Desktop=c:notesjsnotesdesktop.dsk).  This line tells Notes Setup to place the desktop file in the user's folder when created.
--Save file and exit.
--Double click the Lotus Notes icon in the user's personal folder.  This will start the Notes workstation setup wizard.
--Check .id file has been provided to me in a file at the bottom of the setup window and click OK
--Select the user's .id file from his/her personal folder
--When asked if you want to save this file to the data directory, select NO 
--Enter the user's password when requested.
--Type the full name of the Notes server: Corporate/PA00/SSG and TCPIP as the network protocol
--Select Time Zone, then <OK>
--<OK> when complete
--When workstation setup is complete, close Notes.
--In the Explorer, go to the Notes data folder and move the following files to the user's personal folder.
--Right click on the notes.ini file and click Open
--In the Directory= line, change data to user's folder (Directory=c:notesjsnotes)
--Save file and exit.
--Double click Notes icon again.  This will open the Lotus notes desktop for the new user.
--Click FileToolsUser Preferences and then click on the Mail icon
--Put a check mark in the Visiblenotification checkbox
--Customize workstation, if desired (you can add database icons and even setup local replicas(when creating a local database, choose Next scheduled replication in the Createsection.  This will put the tag there but won't create the file until replication takes place and will keep down the size of the executable file that will be created.
Close Lotus Notes.
--In the Explorer, go to the user's personal folder
--On right side of window, select all files and right click.
--Select Add to Zip(Winzip must be loaded on PC to complete this remote setup.
--The Winzip window will open and you will be asked to name the zip file.  
--Choose as the file name.
--Verify that Include system and hidden filessis checked and click Add.
--The Winzip window will open and the files will be added to the zip file.
--When done zipping, click Actions, then Make .exe file
--In the default unzip to folderbox type the path to the user's folder (c:notesjsnotes)
--Click OK, then NO to test, then Close.
--You should now see a .exe file in the user's folder (jsnotes.exe).  This file is approx. 600 to 700 KB in size and can easily be transferred to the user's home directory on the server.  The user can then just double click the file from his home directory and the workstation will be setup automatically.  See Instructions for Remote Workstation Setup document. 


Step 1.....

--Log on to the PC that  User will be using with his/her network user name and password. ( username = Username  ; password =  password )
--Open the Windows Explorer (StartProgramsWindows Explorer)
--If this is a single user PC and the original user will no longer be using it, delete the following files, if they exist:
--In the C:NotesData directory:
  -  desktop.dsk
  -  names.nsf
  -  journal.nsf
  -  favorite.nsf
  -  perweb.nsf
  -  any .id file that may be there
--In the C:Windows directory:
  -  notes.ini

Step 2....

--Go to user's home directory on the H: drive
--I have placed  a file in that directory called xxnotes.exe.  
--Double Click this file to execute.
The Winzip self-extractor window appear indicating an unzip folder 
--Click on the Unzip button
You will then see a message indicating that files were unzipped successfully.
--Click OK, and then Close
This should take you back to the Windows Explorer.
--Click the + sign in front of the notesdirectory (C:notes).  This will drop down the files under notes.
You should see a folder called xxnotes.  Click on this folder to highlight it.
--On the right side of the screen you will see the files that are in this folder.
--With the right mouse button, click on the "Lotus Notes User Name" icon.
--Select "Send To", then "Desktop (create shortcut)".  This will put the shortcut on the desktop (or copy and paste to desktop)
--You should now be able to click on the icon that you moved to the Win95 desktop and the user's Notes will open already configured for him/her.

This was last published in January 2001

Dig Deeper on Domino Resources - Part 5

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