Tip

Smarticon To Access Phone Numbers

A simple but powerful tool for your users that works in both R4 and R5.
Sometimes finding telephone numbers can be a hassle so let people use the Notes
NAB as their organizational phonebook. I recommend creating your own
SmartIcons Icon instead of using one of the Macro Buttons provided by Notes as
they get overwritten when doing any upgrades. Your Icon should be a bitmap 21
x 21 pixels and placed in the /data/W32 directory. The list of icons contained
there is cached after the first time entering the SmartIcons editor so you may
need to restart Notes to see the new Icon. Once you can see it then select it,
then select Edit Icon. Type a descriptive name in the Description such as
"Lookup Phone Numbers", and select the Formula button. Copy the formula below
into the formula box then select OK, then Done. This creates a Picklist from
the people view of the Address book that shows ?LastName, FirstName? in the
first column, ?Phone Numbers? in the second, ?Organization? in the third. By
using the Server r
eturned from @MailDbName it gets the connected server if available, or returns
"" if disconnected. The Picklist won't return anything when OK'd so you don't
need to worry about overwriting anything. People can do type ahead lookups
based on last name. You can push this to your users by placing the
iconName.bmp file and the iconName.mac file (created in the /data/W32 directory
after you save your copy) into their /data/W32 directories.
@PickList( [Custom] : [Single] ; @Subset(@MailDbName;1) : "names.nsf" ;
"People" ; "Phone Lookup" ; "Type the first few letters of the last name to
find a person" ; 2 )

This was first published in November 2000

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