Tip

Stopping Deletions

Want to control the deletion of documents from a database? Stop users from
deleting Keyword List documents thus breaking an application or the parent doc
of a chain of responses hence creating orphans that aren't seen in any views.
Sub Querydocumentdelete(Source As Notesuidatabase, Continue As Variant)

%REM
Used to control how users delete documents from databases. Helps with
maintaining response heirarchy by eliminating the
possibility of creating orphaned response documents when a deletion of a main
document occurs.

This code turns off the ability of deleting documents in a view via selecting a
document and the pressing the delete key,
unless the workstation's ini file contains the line "NotesDeveloper=True".
NotesDeveloper is a system environment variable
that can be added to the notes.ini by a developer.

For a user to delete a document an action button per form is required to run
the sample following code:
@SetEnvironment("Delete"; "True");
@Command([Folder]; "($Trash)"; "1");
@Command([EmptyTrash]);
@Command([FileCloseWindow])
%END REM

Dim session As New NotesSession
Dim deletedoc As String
Dim developer As String
deletedoc = session.GetEnvironmentString("Delete")
developer = session.GetEnvironmentString("NotesDeveloper", True)

If deletedoc = "True" Or developer = "True" Then
Call session.SetEnvironmentVar("Delete", "")
Else
Continue = False
End If
End Sub

This was first published in November 2000

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