How to move a Lotus Notes user's mail file

Learn how to move a Lotus Notes user's mail file using Domino Administrator.

The following is tip #8 from "Managing Lotus Notes and Domino users and groups -- 10 tips in 10 minutes," excerpted from Chapter 15 of the book Lotus Notes and Domino 6 System Administrator Exam Cram 2, published by Sams Publishing.


User mail files may need to be moved when a user changes departments or moves to another location in the country that supports his new Domino needs. Domino provides a tool that moves the user's mail file and changes the Directory to reflect the new mail file location. To move a user's mail file, follow these steps:

  1. Launch the Domino Administrator and select the People & Groups tab. Click People and using the Tools pane, select People, and then select Move To Another Server to produce the Move Users(s) To Another Server dialog box. The selected user is displayed in the dialog box along with a drop-down box used to select the destination server.

  2. Choose from these available options:

    • Move Roaming Files into This Folder on "Server Name"
    • Move Mail Files into This Folder on "Server Name"
    • Link to Object Store
    • Delete Old Replicas in Current Cluster

  3. Click OK to complete the process of moving the mail file.


Managing Lotus Notes and Domino users and groups

 Home: Introduction
 Tip 1: How to change a Lotus Notes user's group membership
 Tip 2: How to move the Lotus Notes user's location in the Domino hierarchy
 Tip 3: How to change a Lotus Notes user's name in the Domino Directory
 Tip 4: How to delete Lotus Notes groups and users from Domino Directory
 Tip 5: How to extend the expiration date on a Lotus Notes User ID
 Tip 6: How to manage Lotus Notes groups with the Manage Groups tool
 Tip 7: How to modify Lotus Notes and Domino Person documents
 Tip 8: How to move a Lotus Notes user's mail file
 Tip 9: How to rename Lotus Notes groups
 Tip 10: How to set up Lotus Notes and Domino roaming users


This chapter excerpt from Lotus Notes and Domino 6 System Administrator Exam Cram 2, by Karen Fishwick and Tony Aveyard, is printed with permission from Sams Publishing, Copyright 2005. Click here for the chapter download.
This was first published in September 2006

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