I have a form and one of the fields is an "access level" field, which contains a dialog list in which the choices are: higher management, management, executive and non-executive. I also have several views to be displayed. My problem is that whenever a user/staff member clicks on a button to display a view, I only want that view to display their access only. For instance, an executive user will only see the documents or data that have an executive access level.
However, for the management level, I want them to be able to view the management and executive level access. How can I do that? Do I need to create it on a different form for each access level? Thanks in advance.
There are various ways to do this, but here are two standard methods.
- You create several roles in the database ACL, such as [highmanage], [manage], [exec], etc. Then you add names/groups to the ACL and assign various roles to them. So one group of people can have the roles [manage] and [exec], while another group of people will only have the role [exec]. Then you set the view security so that only people with the proper role can see the view.
- For more security, you add a Reader field to every form (hence, document) and use the same roles in the Reader fields. This is more secure, because a clever user can get around view security.
Dig Deeper on Lotus Notes Domino Access, Permissions and Authentication
Related Q&A from Chuck Connell
Is it possible to encrypt a user's name before sending an email? SearchDomino.com expert Chuck Connell weighs in. Continue Reading
Learn how to change authentication timeout interval for Domino Web Access logins. Continue Reading
SearchDomino.com expert Chuck Connell provides a resource for a Lotus Notes administrator who wants to filter out email containing the word "spam," ... Continue Reading
Have a question for an expert?
Please add a title for your question
Get answers from a TechTarget expert on whatever's puzzling you.