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A Lotus Notes approval reminder agent

Automatically notify coworkers that a Lotus Notes document is past due for approval with this Lotus Notes agent from SearchDomino.com member Stevenson Campbell.

The agent below reminds recipients of a Lotus Notes document that it is past due for their approval.

 REM "Send reminder of new 
requests to the Approver"; REM 
"Schedule is daily, not on weekends";

SELECT Form = "OSR2" 
& cDocStatus = "New";

REM "Initialize and increment Reminder counter"; 
jnReminders := @If(@IsAvailable(nReminders); 
nReminders + 1; 1) ; FIELD nReminders := 
jnReminders ;

REM "Write doc history";
jcDocHistory := "Reminder #" + @
Trim(@Text(jnReminders)) +
     " of Office Supply Requisition emailed to " +
      @Name([Abbreviate];cApprover) +
     " on " + @Text(@Now;"S2") ;
@SetField("cDocHistory"; 
cDocHistory : jcDocHistory) ;

REM "Add agent tracking fields." ;
FIELD dNotified := dNotified ;
@SetField("dNotified";
           @If(dNotified = ""; @Now; dNotified  : 
@Now)); FIELD cLastAgent := cLastAgent ; 
jcLastAgent := "Remind Approver" ; 
@SetField("cLastAgent"; 
@If(cLastAgent = ""; jcLastAgent;
   cLastAgent  : jcLastAgent));

REM "Email reminder";
jcSendTo :=@Name([Abbreviate]; cApprover); 
jcCC := "" ; REM "For testing, add a blind carbon copy" ;
 jcBCC := ""; jcSubject := "Reminder: Requisition for "  
+ cAssociate ; jcBody := 
"You have not responded to the Requisition for "  +
  cAssociate + ". 
Click the doclink at the bottom of this message!" ;

@MailSend(jcSendTo; jcCC; jcBCC; jcSubject; jcBody;
           ""; [IncludeDoclink])

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This tip was submitted to the SearchDomino.com tip library by member Stevenson Campbell. Please let others know how useful it is via the rating scale below. Do you have a useful Lotus Notes, Domino, Workplace or WebSphere tip or code snippet to share? Submit it to our monthly tip contest and you could win a prize.

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