Creating custom views in Lotus Notes databases

• Amy Crisanti
• Published: 22 Aug 2007

This tip will allow users to easily create custom views in Lotus Notes databases. To accomplish this, the user fills out a view creation document that acts as the instructions for the new view. An agent then runs overnight and generates the new view based on a view template.

Here is the code:

 Sub Initialize
 Dim s As New NotesSession
 Dim viewTemplate As NotesView
 Dim NewView As NotesView
 Dim db As NotesDatabase
 Dim col1 As NotesViewColumn
 Dim col2 As NotesViewColumn
 Dim formula As String
 
 Set db = s.CurrentDatabase  
 
 server = db.Server     
 filepath = db.FilePath

 Set Lookupdb = s.GetDatabase(server,filepath)
 
 Set NewViews_LookupView = 
Lookupdb.GetView("AdminViewStatus")
 
 Set NewViews_docs = 
NewViews_LookupView.GetAllDocumentsbyKey("1", False)
 Set NewViews_doc = 
NewViews_docs.GetFirstDocument
 
 For a = 1 To NewViews_docs.Count

"View hierarchy"
 in this example, all views have 3-4 levels of hierarchy
  Main = NewViews_doc.MainFolder(0)
  Sub1 = NewViews_doc.SubFolder1(0)
  Sub2 = NewViews_doc.SubFolder2(0)
  Sub3 = NewViews_doc.SubFolder3(0)
  
  If Sub3 = "" Then
   NewViewName = Main + "" + Sub1 + "" + Sub2
  Else
   NewViewName = Main + "" + Sub1 + "" + Sub2 + "" + Sub3
  End If
  
  NewViewAlias = NewViews_doc.ViewAlias(0)
  PCenter = NewViews_doc.PCenter(0)
  Level = NewViews_doc.ProcessingLevel(0)
  ViewDatabase = NewViews_doc.Database(0)
  
"Determine which view 
template to use" 
in this example there are 8 pre-set templates  
  If Main = "Unprocessed" Then
   formula = "SELECT  (PCenter = """ & 
PCenter & """ & PrintedBy =  "" &  ProcessedBy = "") "
   
   If Level = "1" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template1_u")
   Elseif Level = "2" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template2_u")
   Elseif Level = "3" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template3_u")
   Elseif Level = "4" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template4_u")
   End If
   
  Elseif Main = "Printed" Then
   formula = "SELECT  
(PCenter = """ & PCenter & """ 
& PrintedBy !=  "" &  ProcessedBy = "") "
   
   If Level = "1" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template1_pr")
   Elseif Level = "2" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template2_pr")
   Elseif Level = "3" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template3_pr")
   Elseif Level = "4" Then
    Set viewTemplate = 
s.CurrentDatabase.GetView("Template4_pr")
   End If
   
  
  End If
 
  
'---Create the view based on the template
   Set NewView = s.CurrentDatabase.
CreateView(NewViewName, formula, viewTemplate)
   NewView.Aliases = NewViewAlias
   

'---Set View Creation Documents status
  'Set NewView = s.CurrentDatabase.
CreateView(NewViewName, "SELECT @All")
  
  
  StatusDate = Format(Now(),"mm/dd/yyyy hh:mm ampm")
  
  NewViews_doc.ViewStatus = "2"
  NewViews_doc.ViewStatusMessage = 
NewViews_doc.ViewStatusMessage(0) 
& Chr(10) & "View created " & StatusDate
  Call NewViews_doc.Save(True, False)
  
  Set NewViews_doc = 
NewViews_docs.GetNextDocument(NewViews_doc)
 Next
 
 
End Sub

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