Delete dead mail in mail.boxes

• Brittany Lazarski
• Published: 09 Feb 2005

If you have several mail.boxes on your server and want your administrator to be able to occasionally run a manual agent to delete all dead messages, this agent will work for you. This agent prints the number of deleted messages to the status bar for each mail.box and then prompts the user with the total deletions from all. Just put this agent in it's own database on the server and manually run it.

  
  Code: Sub Initialize
 Dim nsSession As New NotesSession
 Dim ndbDb As NotesDatabase
 Dim ndcMessages As notesdocumentcollection
 Dim ndocFirstDoc As notesdocument
 Dim ndocNextDoc As notesdocument
 Dim ws As New NotesUIWorkspace
 Dim iCollCount As Integer
 
 
 finalcount=0
 'For all  mail.boxes, find all dead messages 
and delete them.  We have 
3 mail.boxes, so replace 3 with the number you have.
 For i=1 To 3
  iCollCount = 0
  'Get handle to mail.box  
  filename = "mail"+i + ".box"
  Set ndbDb= nsSession.GetDatabase
("serverNameHere", filename)
  If ndbDb.IsOpen Then
   
   'Search string
   Const messages= 
|@Contains(RoutingState; "DEAD")|
   
   'Set document collection
   Set ndcMessages = 
ndbDb.search( messages, Nothing, 0 )
   
   'Grab # of docs to be deleted
   iCollCount = ndcMessages.count
   
   'Delete all documents in the collection, because they 
are dead messages
   ndcMessages.RemoveAll(True)
   
   'Print the number of deleted 
messages to the status  bar
   Print Cstr(iCollCount)+ " dead messages deleted 
from "+filename
  End If
  finalcount = finalcount+iCollCount
 Next 
 
 p = ws.Prompt(PROMPT_OK,  
"Complete", Cstr(finalcount)+" dead messages 
have been deleted.") End Sub

MEMBER FEEDBACK TO THIS TIP

For this tip to work, you must change this line

Const messages= |@Contains(RoutingState; "DEAD")|

Const messages= |@Begins(RoutingState; "DEAD")|

You have to do this because all messages have the string "DEAD" (UNDEAD or DEAD)
—Kleber C.

******************************************

I have modified this script, adding two lines to remove email messages with "ERROR" and "User" (for name_user (name_user@domain.com)) not listed in the public Name and Personal Address Book error:

Sub Initialize
     Dim nsSession As New NotesSession
     Dim ndbDb As NotesDatabase
     Dim ndcMessages As notesdocumentcollection
     Dim ndocFirstDoc As notesdocument
     Dim ndocNextDoc As notesdocument
     Dim ws As New NotesUIWorkspace
     Dim iCollCount As Integer

     finalcount=0
 'For all  mail.boxes, find all dead messages and delete them. 
 We have 3 mail.boxes, so replace 3 with the number you have.
     For i=1 To 2
          iCollCount = 0
  'Get handle to mail.box
          filename = "mail"+i + ".box"
          Set ndbDb= nsSession.GetDatabase
("ServerNameHere", filename)
          If ndbDb.IsOpen Then

   'Search string
               Const messages= |@Begins(RoutingState; "DEAD")|
               Const messages2= |@Begins(FailureReason; "User")|
               Const messages3= |@Begins(FailureReason; "Error")|

   'Set document collection
               Set ndcMessages = ndbDb.search
( messages, Nothing, 0 )
               Set ndcMessages2 = ndbDb.search
( messages2, Nothing, 0 )
               Set ndcMessages3 = ndbDb.search
( messages3, Nothing, 0 )

   'Grab # of docs to be deleted
               iCollCount = ndcMessages.count+ 
ndcMessages2.count+ndcMessages3.count

   'Delete all documents in the collection, because
 they are dead messages
               ndcMessages.RemoveAll(True)
               ndcMessages2.RemoveAll(True)
               ndcMessages3.RemoveAll(True)

   'Print the number of deleted messages to the status  bar
               Print Cstr(iCollCount)+ " 
dead messages deleted  from "
+filename
          End If
          finalcount = finalcount+iCollCount
     Next

     p = ws.Prompt(PROMPT_OK,  "Complete", 
Cstr(finalcount)+" dead messages have been deleted.")

End Sub

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