Manage Learn to apply best practices and optimize your operations.

Help Users Clean Mail File Of Mail With Attachments

Often times users mail files fill up with attachments causing them to go over
their quota. This tip will give the user a view of all emails with
attachments, the attachment name and size, and total size of all attachments in
their file.
Often times users mail files fill up with attachments causing them to go over
their quota. This tip will give the user a view of all emails with
attachments, the attachment name and size, and total size of all attachments in
their file.

Admin Tip: Help users control their mail file size by giving them a view with
all mails that include attachments!

1. Copy the inbox view into a new view called Attachments
2.The view selection criteria would be: SELECT $file != ""
3. Add a Column called Name (before subject) with the Simple Function value
"Attachment Name". Set the properties to a width of 12 and multi value
separator to "New Line" (this allows proper viewing of documents with more than
one attachment).
4. Add a Column (After Name) called Size with the Simple Function value
"Attachment Lengths". Set the properties to a width of 8 and multi value
separator to "New Line".
5. For this column change the properties to sort both ways and to also total.
6. Finally Change the view properties to allow 9 lines per row and select the
"Shrink rows to content" box. Sometimes the attachments name is longer than
the column width, so you can optionally set the alternating row color option to
better keep the name with the size.

Bob Justus
Union Bank Of California

Dig Deeper on Lotus Notes Domino Administration Tools

Start the conversation

Send me notifications when other members comment.

Please create a username to comment.

-ADS BY GOOGLE

SearchWindowsServer

Search400

  • iSeries tutorials

    Search400.com's tutorials provide in-depth information on the iSeries. Our iSeries tutorials address areas you need to know about...

  • V6R1 upgrade planning checklist

    When upgrading to V6R1, make sure your software will be supported, your programs will function and the correct PTFs have been ...

  • Connecting multiple iSeries systems through DDM

    Working with databases over multiple iSeries systems can be simple when remotely connecting logical partitions with distributed ...

SearchDataCenter

SearchContentManagement

Close