How to export data from a Lotus Notes database to a CSV file
Discover an agent that will export data from a Lotus Notes Domino database into a CSV file that can then be imported into almost any other application.
This Lotus Notes Domino agent will export all of the data in a Lotus Notes database into CSV (comma separated values)...
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files that can in turn be imported into Microsoft Excel, Microsoft Access, SQL (structured query language) and most other platforms.
It will produce one CSV file for each form in the Lotus Notes database. The CSV file will contain data for each of the fields on the form from any document in the database using that form. It can easily be modified to export Lotus Notes data from a single form.
Sub Initialize Dim session As New NotesSession Dim db As NotesDatabase Dim fileName As String Dim fileNum As Integer Dim headerstring As String Dim values As String Dim selection As String Dim collection As NotesDocumentCollection Dim doc As notesdocument On Error Resume Next Set db = session.CurrentDatabase Forall form In db.Forms If Isempty(form.Fields) Then Messagebox form.Name & " has no fields" Else fieldCount = 0 msgString = "" fileNum% = Freefile() fileName$ = "c:" & form.Name & ".csv" Open FileName$ For Output As fileNum% Forall field In form.Fields msgString = msgString & Chr(10) & _ " " & field fieldCount = fieldCount + 1 headerstring=headerstring & |"| &field &|",| End Forall Write #fileNum%, |",| & headerstring & |"| headerstring="" End If selection = |Form="| & form.Name & |"| Set collection=db.Search(selection, Nothing, 0) For x = 1 To collection.count Set doc =collection.GetNthDocument(x) values="" Forall formfield In form.Fields newvalue=doc.GetItemValue(formfield) values=values & |"| & newvalue(0) & |",| End Forall Write #fileNum%, |",| & values &|"| values="" Next Close fileNum% End Forall End Sub
I've made two changes to this code:
- I've added "\" after the c: in fileName$ string (on or about line 23).
- I've added support for forms that have aliases.
My corrected version of the code follows. This was a good snippet once I got those things sorted out.
Sub Initialize Dim session As New NotesSession Dim db As NotesDatabase Dim fileName As String Dim fileNum As Integer Dim headerstring As String Dim values As String Dim selection As String Dim collection As NotesDocumentCollection Dim doc As notesdocument On Error Resume Next Set db = session.CurrentDatabase Forall form In db.Forms If Isempty(form.Fields) Then Messagebox form.Name & " has no fields" Else fieldCount = 0 msgString = "" fileNum% = Freefile() fileName$ = "c:\test\export\" & form.Name & ".csv" Open FileName$ For Output As fileNum% Forall field In form.Fields msgString = msgString & Chr(10) & _ " " & field fieldCount = fieldCount + 1 headerstring=headerstring & |"| &field &|",| End Forall Write #fileNum%, |",| & headerstring & |"| headerstring="" End If selection = |Form="| & form.Name & |"| Set collection=db.Search(selection, Nothing, 0) For x = 1 To collection.count Set doc =collection.GetNthDocument(x) values="" Forall formfield In form.Fields newvalue=doc.GetItemValue(formfield) values=values & |"| & newvalue(0) & |",| End Forall Write #fileNum%, |",| & values &|"| values="" Next 'now check aliases If Isempty(form.Aliases) Then 'Messagebox form.Name & " has no aliases" Else Forall aliaz In form.Aliases If aliaz = form.Name Then Msgbox aliaz + " is same as " + form.Name Goto NextAliaz 'alias is same as form name End If selection = |Form="| & aliaz & |"| Set collection=db.Search(selection, Nothing, 0) For x = 1 To collection.count Set doc =collection.GetNthDocument(x) values="" Forall formfield In form.Fields newvalue=doc.GetItemValue(formfield) values=values & |"| & newvalue(0) & |",| End Forall Write #fileNum%, |",| & values &|"| values="" NextAliaz: Next End Forall End If Close fileNum% End Forall End Sub
John P.
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For this code to work, the form name shouldn't have any aliases.
Karel Y.
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This is a great tip! I'm new to Lotus Notes/Domino, but I still have to deal with installation, development and administration stuff. This code saved me a lot of work. Thanks for sharing!
Osberto J.
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