Retiring active databasesFrom "Managing server disk space with the R5 Domino Administrator Client" by Dwight Morse, which originally appeared in the July/Aug. 1999 edition of The View .
First things, first. Let's identify the databases that are not being used, so we can retire them and free up disk space.
Release 5.0 comes with an enhanced Domain Catalog (formerly called the Database Catalog in R4.x). The R5 Domain Catalog provides a good deal more information than it did when it was known as the Database Catalog in R4.x. Then, it provided the Replica ID, a link for each database, and a few other details. Now, in R5, the Domain Catalog contains usage information and much else besides, as you'll see. You can open the Domain Catalog in either the Files tab or the Server/Analysis tab of the Domino Administrator Client.
Each tab of the Domino Administrator client represents an area of administrative management: People & Groups, Files, Server, Messaging, Replication, and Configuration. When you open one of these tabs, you see the "results pane" on the right side of the screen. The results pane is akin to what you would call the "view" in the Notes client. The "tasks pane" is on the left.
You can make all the servers, clusters, and networks in your domain visible at a glance. To do this, you simply click one of the domain icons in the Bookmarks at the far left (under the Favorites Folder icon). The "server pane" will open on the left, showing you a tree-style directory. You can see both R4 and R5 servers in this tree (you can also see R3 servers, if you still have any). You also can click Tool to open a "tools pane" on the far right. It contains tools that are appropriate for that particular tab area. So, for example, on the Files tab, you have tools for disk space utilization, database links, and compacting databases.
To open the Domain Catalog, simply double-click on it in the list of databases. The Domain Catalog provides you with a view of database documents for the selected server. Opening the document for each database will tell you when it was last used, as well as how often it's been used recently.
Because the catalog is domain-wide, it will not only tell us if a database is being used, but also on which servers it is being accessed (under Database server).
What if you want to look at the usage of all the databases in your domain? There is an easier way than opening the document for each database in the Domain Catalog. Using Domino Designer, you can create a view in the Domain Catalog that sorts the databases by the number of times they were accessed in a particular period. To do this, open up the Main form of the Domain Catalog in Domino Designer to learn the name of the field you want to sort on.