Tips

Tips

Lotus Notes Domino Administration

• Gotchas when installing Lotus Domino 8.x on Windows Server 2008

  While an install of Lotus Domino 8.x on Windows Server 2008 is similar to a Windows Server 2003 installation, there are a few gotchas to watch for.  Continue Reading

• LotusScript creates drag and drop interface in Lotus Notes client

  Using this LotusScript, you can create a drag and drop interface that you can implement in your users' Lotus Notes clients, allowing them to move documents from one view to another.  Continue Reading

• Quickly scan all databases on a Lotus Domino server

  Use this agent to quickly scan all the databases on your Lotus Domino server. You'll find out which databases you don't have access to, which aren't included in the directory catalog and more.  Continue Reading

• Display SharePoint data in a Lotus Notes Web application with Ajax

  For those organizations using Microsoft SharePoint for document sharing, the ability to display SharePoint list contents in a Notes Web application can cost you. Avoid third-party pricing and use this Ajax code to programmatically connect Lotus ...  Continue Reading

• Search Microsoft Active Directory with LotusScript

  Since many companies use both Lotus Notes and Microsoft, having the ability to search Active Directory from a Lotus Notes view can be helpful. This LotusScript searches AD without having to rely on a third-party driver.  Continue Reading

• Running multiple instances of Lotus Notes

  Setting up multiple Lotus Notes clients for in-house developers and testers can help them work more efficiently. The steps may vary depending on your organization, but the setup works with all versions of Notes.  Continue Reading

• Monitoring the status of external processes on a Lotus Domino server

  You can edit your events4.nsf form to include tasks, but did you realize you can also use it to monitor external prcocesses on your Domino server? Learn how and the benefits in this tip.  Continue Reading

• Secure Lotus Notes/Domino 8.x from mail to unknown recipients

  Reduce Notes/Domino 8.x server strain by adjusting SMTP configurations settings to reject email messages to anonymous unknown recipients and groups. Find out how.  Continue Reading

• How to move Notes databases off Domino 8 servers and save disk space

  Most Notes/Domino users are not aware of this easy method for freeing up space on Domino 8 servers. With this tip, you'll learn how to save valuable disk space by using Dirlinks and storing Notes databases off your Domino servers.  Continue Reading

• How to create mail files using a LotusScript agent

  This LotusScript agent duplicates the AdminP email file creation process by pulling information from a Domino Directory in Lotus Notes/Domino 6.x and higher.  Continue Reading

• How to turn off the message recall feature in Lotus Notes 8

  Learn more about the message recall feature in Lotus Notes Domino 8.x, how to turn it off and how to hide the button completely.  Continue Reading

• What is Notes 8.5's DAOS (Domino Attachment and Object Storage) feature?

  Get an introduction to DAOS (Domino Attachment Object Storage), a new feature in Lotus Notes 8.5 that preserves disk space by transferring attachments to a file system in your server, leaving you with tickets that reference the attachments, making ...  Continue Reading

• LotusScript button updates email addresses in Lotus Notes PAB

  Send Lotus Notes users an email message that contains this LotusScript-coded button. This button will allow them to easily update an email in the location document of their Personal Address Books (PABs). The button automatically notifies the ...  Continue Reading

• Open a Lotus Notes database from Microsoft SharePoint 2007

  If you're using Microsoft Office SharePoint Server (MOSS 2007) and Lotus Notes, you can't create a link from your client to a Lotus Notes database. This workaround can help. Get the steps to use the proper syntax to open a Notes database in your ...  Continue Reading

• Domino server setting and email policy tricks admins must know

  Are you constantly un-doing a mistake one of your Lotus Notes Domino users made? Here are two quick server settings and policy changes to help protect Notes users from themselves and relieve some administrator stress.  Continue Reading

• How to clear a Lotus Notes local cache with LotusScript

  If you tend to update the design of your Lotus Notes database frequently, embed this LotusScript code in a button, which lets users clean their local caches without deleting the cache.ndk file. This tip works with Lotus Notes versions 6.x, 7.x and 8...  Continue Reading

• How to upgrade to Lotus Notes 8 and retain Lotus Notes 7

  If you have a Lotus Notes 7 client on your computer and install Lotus Notes 8 on the same machine, the Notes 8 installation will upgrade your existing Notes client automatically. However, it's also possible to deploy Lotus Notes 8 and retain a ...  Continue Reading

• Five Domino domain default server settings you should change and why

  In this article, Lotus Notes Domino expert Andy Pedisich gives five default settings in your Domino domain that you should change, including the Message Recall setting and the 'use more secure Internet Passwords' setting. Modifying these settings ...  Continue Reading

• Workaround formats bulleted/numbered lists in Lotus Notes documents

  Many Lotus Notes Domino administrators can be frustrated with some limitations when using bulleted and/or numbered lists in Lotus Notes, specifically that a list restarts when you add a blank line. This workaround lets you maintain the proper order ...  Continue Reading

• Batch file runs scheduled Lotus Notes database maintenance tasks

  After encountering problems with a large Lotus Notes database, Brian Graham developed this hands-off solution. He created a batch file that runs several Lotus Notes database management tasks while your Lotus Domino server is offline.  Continue Reading

• Find a Lotus Notes user within NAB Deny Access groups

  Use a hidden view within the Notes Address Book (NAB) to find and remove Lotus Notes users who may have been placed in a Deny Access group accidentally.  Continue Reading

• Move a Lotus Domino server to a new certifier without a reinstall

  Learn step-by-step how to move a Lotus Domino server to a new certifier without a reinstallation or changing any original settings.  Continue Reading

• Troubleshoot Lotus Notes Out of Office (OOO) agent error messages

  Troubleshoot the Lotus Notes error: '182 Instance member CONFIGUREMAILAGENTTEXT does not exist' message that occurs when enabling Out of Office agents.  Continue Reading

• A batch file for Lotus Notes Domino maintenance on Windows Server 2003

  Discover a batch file you can use with Microsoft Task Scheduler to run maintenance on a Lotus Notes Domino system sitting on top of Windows Server 2003.  Continue Reading

• Avoid Lotus Notes Domino email archiving ACL issues with AdminP

  Create a custom AdminP handler to fix mail file delegation and ACL problems caused by third-party email-archiving software for Lotus Notes Domino.  Continue Reading

• Send pop-up admin messages to Lotus Notes users from Domino Server

  Send admin notifications to Lotus Notes users via pop-up messages sent from the Domino Server console instead of through the often ignored status bar.  Continue Reading

• Use a notes.ini setting to adjust font sizes in Lotus Notes

  Learn how to implement a notes.ini parameter that will proportionally adjust the font size in Lotus Notes based on a user's screen resolution setting.  Continue Reading

• Send SMS text messages between Lotus Notes 7 and mobile devices

  Discover a tool download called NotesSMS that enables the sending and receiving of SMS text messages between Lotus Notes 7 and mobile devices.  Continue Reading

• Track and record Lotus Notes user logins to Domino Server

  Discover notes.ini settings you can implement that will track and record the Lotus Notes users and IP addresses that log onto your Domino server.  Continue Reading

• Create a computed Lotus Notes field to list Personal Address Book names

  Find out how to create a computed Lotus Notes field that generates a complete list of users in a specific Personal Address Book (names.nsf) group.  Continue Reading

• Use SMTP outbound authentication to relay hosts in Lotus Notes Domino 8

  Discover a new feature in Lotus Notes Domino 8 called SMTP outbound authentication that lets you relay email through hosts instead of your Lotus Domino servers.  Continue Reading

• Log off idle Lotus Notes users for better Domino Server performance

  You may not realize it, but idle Lotus Notes users are taking up load of unused space and resources on your Domino server. Learn about a simple notes.ini parameter that Domino administrators can set on their servers that will log idle Lotus Notes ...  Continue Reading

• Copy Lotus Notes databases from the Domino Server console command line

  Learn an undocumented technique that lets you makes copies of Lotus Notes databases from the Domino Server console command line instead of a client.  Continue Reading

• Setting up Rooms and Resources in Lotus Notes Domino 7

  The Rooms and Resources feature works differently under the covers in Lotus Notes Domino 7, causing configuration confusion for some administrators. This tip explains how to set it up correctly.  Continue Reading

• How to correct Lotus Notes public key mismatches in four easy steps

  If a public key in the Notes Address Book (NAB) isn't the same as the one in the ID file, processes fail, including email encryption, renames and recertifications, password checking and public key checking, and requests sent to the AdminP task. ...  Continue Reading

• How to automatically create a backup copy of your Domino Directory

  SearchDomino.com member Jari Riihimaki provides a Lotus Notes agent that automatically creates a backup copy of your Domino Directory. After implementing this agent, you'll never again need to restore documents back to your Domino Directory or check...  Continue Reading

• 10 advanced LotusScript tips

  Here is some advice to experienced developers who want to take their LotusScript skills to the next level. These advanced-level tips will challenge you to use more complex LotusScript commands to improve the functionality, performance and clarity of...  Continue Reading

• Secure Microsoft Excel spreadsheets with LotusScript

  Want to protect your Microsoft Excel spreadsheets from tampering? This LotusScript code from SearchDomino.com member Prasad Knair programmatically lets you secure a Microsoft Excel file with a password and prohibit what columns can be edited.  Continue Reading

• Programmatically create a shortcut for Lotus Notes

  When used in a form action, this code from SearchDomino.com member Jon Urwin will invite users to click a button, browse for a file, and then insert a shortcut to that file in a rich-text field. This is ideal for items like a Lotus Notes discussion ...  Continue Reading

• Domino Domain Monitoring pros and cons

  SearchDomino.com contributor Chuck Connell provides an overview of Domino Domain Monitoring (DDM) and outlines strengths and weaknesses of the Notes/Domino 7 administration tool.  Continue Reading

• How to create a comments field for Lotus Notes documents

  SearchDomino.com member Ray Green explains how to create a comments field for Lotus Notes documents by setting up two simple fields and adding some LotusScript code.  Continue Reading

• The truth about AutoSave in Lotus Notes/Domino 7

  SearchDomino.com contributor Andy Pedisich explains how the AutoSave feature works in Lotus Notes/Domino 7 for recovering documents from a Lotus Notes database after a nasty "red screen of death" crash occurs -- and warns of a big caveat you need to...  Continue Reading

• A project-tracking application for Lotus Notes Domino

  Lotus Notes and Domino expert Chuck Connell has revived and updated his popular "Things to Do" task- and project-tracking application for Lotus Notes Domino.  Continue Reading

• Easily find a string in a Lotus Domino server log

  Finding specific error messages or monitoring for a particular event in a Lotus Domino server log can be almost impossible, given the size of most Lotus Domino server log files. But it just got a lot easier, thanks to this script from ...  Continue Reading

• How to configure DB2 on a single Lotus Domino server

  Here are 10 simple steps to configure DB2 on a single standalone Lotus Domino server, courtesy of SearchDomino.com member Ashutosh Chandra.  Continue Reading

• Windows Client Access Licenses for Lotus Notes

  For Notes/Domino administrators, there has always been one question of special mystery: When Domino runs on a Microsoft server operating system, do you need a Windows Server Client Access License (CAL) for each Lotus Notes client? In this tip, ...  Continue Reading

• How to fix the Lotus Notes unread documents feature

  Lotus Notes 6.x client has the ability to keep track of unread documents in each folder. But sometimes this feature gets out of whack and displays a larger count than the actual number of unread documents within a folder. In this tip, ...  Continue Reading

• Hosting multiple Lotus Domino servers at one IP address without a VPN

  How can you host more externally visible servers than the number of IP addresses you have? SearchDomino.com contributor Chuck Connell explains how to host multiple Lotus Domino server at a single IP address --- without having to use a virtual ...  Continue Reading

• Notes.ini and mail.boxes transaction logging -- a cautionary tale

  IBM Lotus recommends turning off transaction logging on newly created mail.boxes. You can use a parameter in the notes.ini file to do so, but whether it works or not depends on where you get the parameter from.  Continue Reading

• Restraining the monsters behind Lotus Notes' 'Full Access Administrator'

  SearchDomino.com contributor Andy Pedisich explains the hazards behind "Full Access Administrator" privileges and how to contain potential abuses of power.  Continue Reading

• Resetting a Lotus Notes password

  Most of what is written about ID/password recovery concerns setting it up correctly. In reality, its most common use is resetting a forgotten password or restoring a corrupted ID.  Continue Reading

• Deleting "in use by you or other program" nsf files

  This quick tip lets an administrator delete a nsf file via Notes.  Continue Reading

• Tuning Windows for Domino

  This tip discusses how administrators can make Windows 2000 or Windows NT work best with a Domino server.  Continue Reading

• NAB: A key piece of the Domino administration puzzle

  A key piece of the Domino administration puzzle is the system file known as Name & Address Book, or NAB. This tip will explain some of the basic properties of the NAB.  Continue Reading

• Get all members of Domino Directory Group

  This code generates a list of users from a group name from the NAB, determines whether the name corresponds to a person or group and breaks each group down into its person members.  Continue Reading

• Control e-mail with Domino Mail Rules

  Using Domino Mail Rules and Passwords, you can control how e-mail is sent to a large number of recipients and protect inboxes from unwanted messages.  Continue Reading

• Automatic deletion of dead mail in mail.box

  I have seen a recent tip on how to delete dead mail in mail.box with script code, but this is much simpler.  Continue Reading

• Resource reservations cleanup

  Do you still have reservations in your Resource Reservations database from 2004 or 2003 and need to remove them without sending cancellation messages? This tip shows you how.  Continue Reading

• Creating corporate welcome pages with Lotus Notes

  Learn the pros and cons of creating corporate welcome pages with Lotus Notes.  Continue Reading

• Notes licensing: Not so mysterious

  This article aims to demystify Notes/Domino licensing. I wrote it to help my readers, and also to help myself understand the options more thoroughly.  Continue Reading

• What are Notes ID files, and how are they different from regular computer accounts?

  One of the biggest differences between a Notes/Domino system and other software systems is the nature of user accounts  Continue Reading

• Calculate business days between two dates using Domino directory

  This tip primarily uses LotusScript to calculate business days between two dates using your Domino directory.  Continue Reading

• All about AdminP Part 1

  AdminP is a program that automates many routine administrative tasks for a Domino environment. This article describes all the components of AdminP.  Continue Reading

• Change views selection criteria on the fly

  I was asked to provide a calendar view to users, where they were able to select on the fly what documents were included in the calendar view based on a designated category.  Continue Reading

• LDAP, Domino and Windows: Making it work

  In this Q&A, Michael Lazar, SearchDomino.com's resident Domino administration expert, answers questions about using LDAP in a mixed Domino and Windows environment.  Continue Reading

• Optimize performance of your LotusScript code

  Ever wondered where the bottleneck is that makes you code so darn slow? With the lsTimer class below, you can easily pinpoint any time-consuming method piece of Lotus script code.  Continue Reading

• Calculate U.S. holidays for any given year

  Add U.S. holidays to your server's holiday list with this code.  Continue Reading

• Efficient use of deny lists

  This month's security tip presents some ideas for using deny lists efficiently.  Continue Reading

• Easy steps for monitoring application size

  Karen Fishwick, author of Exam Cram 2: Lotus Notes and Domino 6 System Administrator, offers methods and tools to help you control, minimize and monitor the size of your DB.  Continue Reading

• Domino Web traffic analyzers

  Chuck Connell offers his product comparisons and recommendations on Web log traffic analyzers for Domino.  Continue Reading

• Another way to open an admin client without installing Notes Administrator Client

  If you only have Notes Client on your workstation and not the Notes Admin Client, perform the following task to start the Notes Administrator from within your Notes Client.  Continue Reading

• Embedding images to the mail rather than attaching

  This tip describes how to embed inmages in mail rather than attaching them.  Continue Reading

• Prevent your transactional log disk from running out of space

  This tip describes how to manage disk space on servers with transactional logging.  Continue Reading

• Making rooms and resources easy to find in a large directory

  This tip describes how to find rooms and resources easily.  Continue Reading

• Prevent forwarding and copying your mail

  This tip describes how to prevent forwarding and copying your mail.  Continue Reading

• How to install an additional server as a first server

  This tip describes how to install an additional server as a first server.  Continue Reading

• Setting your DNS Server

  This tip describes how to set up a DNS server.  Continue Reading

• @DBLookup function for Web

  Learn how to simulate the @DBLookup function in a Web browser to return a Lotus Notes Domino array using some JavaScript code.  Continue Reading

• Easy login and logout links

  This tip describes how to employ easy login and logout links.  Continue Reading

• Merge multiple Excel spreahsheets into single one

  This tip describes how to mrge multiple Excel spreahsheets into single one.  Continue Reading

• Remove attachments from multiple mail messages

  This tip describes how to remove attachments from multiple mail messages.  Continue Reading

• How to remove "Enforce uniform/consistent access" flag even without access to the database!

  This tip describes how to remove the remove "Enforce uniform/consistent access" flag without access to the database.  Continue Reading

• Updating Response documents when parent data changes

  This tip describes updating Response documents when parent data changes.  Continue Reading

• Decrypt mail

  This tip describes how to decrypt mail documents.  Continue Reading

• Delete DEAD mail

  This tip describes the procedure for deleting DEAD mail from your system.  Continue Reading

• Hide when formulas for rich text fields

  This tip describes the procedure for hiding when formulas for rich text fields.  Continue Reading

• A Primer on field encryption

  This tip describes procedures for field encryption  Continue Reading

• Bullet proof the PickListStrings method

  This tip describes how to make the PickListStrings method more resiliant.  Continue Reading

• Force a new parent for a a response

  This tip describes how to force documents to be children of a document.  Continue Reading

• Limiting entry length in a textbox

  This tip describes how to limit the ammount of characters that may be entered into a field.  Continue Reading

• Creating ACL spreadsheets with Excel

  This tip describes creating spreadsheets for ACLs in Excel.  Continue Reading

• Agent to modify person documents

  This tip describes updating person documents with an agent.  Continue Reading

• Easiest way to get server time

  This tip describes how to retrieve the server time  Continue Reading

• Rename a local or server database file with API function

  Renames a local server or database file using an API function.  Continue Reading

• Save time by eliminating db.Search()

  Avoid using db.Search, instead change the selection formula of the view using LS and simply get all the documents in the view  Continue Reading

• Adding entries back onto the replicator page

  Adding entries back onto the replicator page  Continue Reading

• Restoring deleted e-mails

  Here's how we "merge" the two by using the replication process  Continue Reading

• Redirect Web users to any content with one page

  Cut roll out costs for web shortcuts by using Javascript to redirect the web user using input from the browser location  Continue Reading

• LS to retrieve all views from any database

  LS to retrieve all views from any database  Continue Reading

• Retrieving output parameters from a Stored Procedure using Lotus Connector

  Here is a sample building block for writing a LotusScript agent that utilizes the Lotus Connector  Continue Reading