Tips

Tips

• Enhanced Lotus Notes agent logging

  When multiple employees are using a Lotus Notes agent, it can be difficult to gather debugging information. This agent from SearchDomino.com member Dennis Lowe assigns each user session a random ID to simplify analysis of your Lotus Notes agent log ...  Continue Reading

• Two fast and easy Domino Web Access performance tips

  SearchDomino.com contributor Andy Pedisich explains two simple configuration changes you can make to Domino Web Access that will improve its performance for your users.  Continue Reading

• Create a Lotus Notes ACL analyzer using LotusScript

  When looking at an access control list (ACL) in a Lotus Notes database, you can only view information for one ACL entry at a time. For easier analysis, this LotusScript code from SearchDomino.com member Joe Steblay compiles all ACL information for a...  Continue Reading

• Creating a Lotus Notes view column categorized by month

  A common problem when creating a Lotus Notes view is designing a column that categorizes documents by month (or quarter). Many Lotus Notes developers have reinvented this wheel many times over, with varying degrees of success. In this tip, ...  Continue Reading

• Remove commas from dollar amounts in JavaScript using a split

  Have you ever tried to add up multiple fields with JavaScript, only to find out that the client entered a comma to separate thousands and millions? This causes JavaScript to drop all of the digits after the comma. SearchDomino.com member Mike Parman...  Continue Reading

• Delete documents over the Web using Ajax and JavaScript

  SearchDomino.com member Rishikesh Sahi provides step-by-step instructions on how to delete documents over the Web using Ajax and JavaScript -- and without having to refresh the current open window.  Continue Reading

• JavaScript to find the operating system user name

  If a user is accessing a Lotus Notes database anonymously, you can find out the person's operating system user name by using the WScript.Shell ActiveX. Just use his JavaScript code provided by SearchDomino.com member Yossi Sabag.  Continue Reading

• Setting row colors by category in a Lotus Notes view

  Discover how you can set row colors to different categories in a Lotus Notes view, even when the categories are unknown or dynamic, using Formula and LotusScript.  Continue Reading

• A project-tracking application for Lotus Notes Domino

  Lotus Notes and Domino expert Chuck Connell has revived and updated his popular "Things to Do" task- and project-tracking application for Lotus Notes Domino.  Continue Reading

• Using the GetAllDescendants Sub in LotusScript

  When passing values to all descendants in LotusScript, the Responses property only gives you immediate responses. But if you want to get all descendants and then "stamp all" the values you want, you can't. That's where this LotusScript code from ...  Continue Reading

• Easily find a string in a Lotus Domino server log

  Finding specific error messages or monitoring for a particular event in a Lotus Domino server log can be almost impossible, given the size of most Lotus Domino server log files. But it just got a lot easier, thanks to this script from ...  Continue Reading

• Changing a Lotus Notes database mail file from 'archive' to 'mail'

  If a Lotus Notes database mail file spuriously shows "Archive" instead of "Mail," this LotusScript code will remedy the problem.  Continue Reading

• How to configure DB2 on a single Lotus Domino server

  Here are 10 simple steps to configure DB2 on a single standalone Lotus Domino server, courtesy of SearchDomino.com member Ashutosh Chandra.  Continue Reading

• LotusScript to create repeating reminders in a Lotus Notes calendar

  When triggered from within a mail file in Lotus Domino R6, this LotusScript code from SearchDomino.com Hall of Famer Blessan Philip will set a repeating reminder in a user's Lotus Notes calendar.  Continue Reading

• Update a field in all Lotus Notes documents using a Lotus Notes agent

  SearchDomino.com member Mick Crowder provides a Lotus Notes agent that will allow you to update a specific field in all selected Lotus Notes documents with new data.  Continue Reading

• How to retrieve the template name for a Lotus Notes database

  The Lotus Notes NotesDatabase class provides a method to determine a template name, but it only works for the template file itself -- template.ntf. While there's no prescribed method to grab the true template name for a Lotus Notes database, ...  Continue Reading

• How to convert Microsoft Word or Microsoft Excel documents to HTML

  This Web Query Save agent from SearchDomino.com member T. Wynn takes a Microsoft Word or Microsoft Excel file and converts it to HTML. It then creates a new Lotus Notes document and attaches the converted HTML files and original Microsoft Office ...  Continue Reading

• Locate missing databases in a Lotus Domino cluster

  SearchDomino.com Hall of Famer Blessan Philip explains how to generate a report in Microsoft Excel of all databases that are not present on the Lotus Domino servers in a selected cluster.  Continue Reading

• Creating a column color chart on a Web page using LotusScript

  Adding this LotusScript code to an agent will create a simple column chart on a Web page using divs. The script generates random colors and values, so you may need to provide your own values if you want further customization.  Continue Reading

• How to create non-scrolling Lotus Domino view headers on the Web

  Learn how you can use simple style sheet entries to prevent the scrolling of your Domino view headers.  Continue Reading

• Populating a number field using LotusScript

  SearchDomino.com member Jerry Fogle offers a quick LotusScript technique that will populate a number field on a Lotus Notes UI document with a processed list. All you have to do is create a number field with "allow multiple values" and "computed ...  Continue Reading

• Finding files and directories with LotusScript

  LotusScript provides a simple Dir$ command to check for the existence of a file or directory, but there are a few wrinkles you need to know about in order to use it correctly.  Continue Reading

• How to create a dynamic SVG graph using a Lotus Notes agent

  Scalable Vector Graphic (SVG) is a language for describing two-dimensional graphics and graphical applications in XML. In this tip, SearchDomino.com member William Beh explains how to use a Lotus Notes agent to generate a dynamic SVG for a Web site.  Continue Reading

• Using the Enter key to click a button in Lotus Notes

  Instead of using your mouse to click a button or tabbing to a button and hitting the space bar, this JavaScript code from SearchDomino.com member Peter Smith will allow you to hit Enter to click a button in Lotus Notes, just like you can on a Web ...  Continue Reading

• A recipe for secure IM success

  Instant messaging can be very beneficial to SMBs -- just think how much you'll save on phone bills. But there are security issues that you must be prepared for first.  Continue Reading

• Automatically scan Lotus Notes database document attachments for viruses

  SearchDomino.com member Darren Wright provides a Java agent that will automatically scan document attachments in a Lotus Notes database to check for viruses. If it finds an infected file, it will detach it, clean it and then reattach the ...  Continue Reading

• Basic security considerations for a Domino/WebSphere system

  Learn about three major security requirements for a WebSphere Portal server connecting to Lotus Team Workplace and Lotus Instant Messaging and Web Conferencing.  Continue Reading

• How to insert RichText into RichText using LotusScript

  You can append Richtext to another RichtextItem using LotusScript, but there's no function that allows you to insert Richtext. But, after some trial and error, SearchDomino.com member Ulrich Krause has figured out a way it can be done ...  Continue Reading

• Troubleshooting malfunctioning scheduled agent notifications

  SearchDomino.com member Manish Chopra explains how adding a simple line in your Lotus Domino server's notes.ini file can fix malfunctioning scheduled agent notifications.  Continue Reading

• Easily save and load Lotus Notes user preferences using a UDT

  SearchDomino.com member Joe Steblay provides step-by-step instructions on how to use a User Defined Type to save Lotus Notes user data or preferences. This technique works particularly well for saving a lot of global variables or user-defined object...  Continue Reading

• Quickly create a Notes/Domino event handler

  As a Lotus Notes and Domino administrator, there may be times when you want to supervise a specific event. But in event handler, there are so many possiblities that it can be difficult to find the best one. A simpler approach is to create an event ...  Continue Reading

• Rebuilding views using a scheduled Lotus Domino agent

  This code from SearchDomino.com member Huzefa Amar Haider will rebuild views using a scheduled Lotus Domino agent, which is helpful when using @TextToNumber(today) in a view's column formula.  Continue Reading

• Exporting email from Lotus Notes to .EML messages

  Have you ever wanted to store your Lotus Notes email in a file system, but still be able to keep the whole context of the email together? SearchDomino.com member Arthur Turner explains how to extract individual email items and store them in a file ...  Continue Reading

• Converting XML files into Lotus Notes documents

  This LotusScript agent from SearchDomino.com member Genesio Zomparelli parses XML into a standard DOM (Document Object Model) tree using the NotesDOMParser class.  Continue Reading

• Checking various types of datefields in a Lotus Notes document

  SearchDomino.com member Stale Dybsjord provides a LotusScript function that will check different datefields in a Lotus Notes document and return a variety of information, including how one datefield compares to another, as well as datefield size and...  Continue Reading

• Windows Client Access Licenses for Lotus Notes

  For Notes/Domino administrators, there has always been one question of special mystery: When Domino runs on a Microsoft server operating system, do you need a Windows Server Client Access License (CAL) for each Lotus Notes client? In this tip, ...  Continue Reading

• Invoking Web services via LotusScript

  If you don't want to use the IBM SOAP Connect examples, SearchDomino.com Giles Hinton provides an alternative class in LotusScript code that uses the Microsoft XMLHTTP parser to invoke and return values from a Web service.  Continue Reading

• How to fix the Lotus Notes unread documents feature

  Lotus Notes 6.x client has the ability to keep track of unread documents in each folder. But sometimes this feature gets out of whack and displays a larger count than the actual number of unread documents within a folder. In this tip, ...  Continue Reading

• Prompting a Lotus Notes user for input using LotusScript

  In increasing order of complexity and usefulness, SearchDomino.com contributor Cregg Hardwick explains four ways you can prompt a Lotus Notes user for input using LotusScript: InputBox, MessageBox, NotesUiWorkspace, and the DialogBox method.  Continue Reading

• Fancy up Lotus Notes email with this enhanced SendMail function

  This spiced up SendMail function from SearchDomino.com member Mohammed Misbahuddin will let you fancy up the formatting of your Lotus Notes document links.  Continue Reading

• Creating a marquee effect in a Lotus Notes client

  The marquee effect tags in Internet Explorer and Mozilla can also be used in Lotus Notes client welcome forms. SearchDomino.com member Sunilkumar Vishwakarma provides step-by-step instructions and code in this tip.  Continue Reading

• Move folders from one Notes database to another using a LotusScript agent

  SearchDomino.com member Marko Bonaci provides a LotusScript agent that will move folders from your current Notes/Domino database to another that you specify.  Continue Reading

• Hosting multiple Lotus Domino servers at one IP address without a VPN

  How can you host more externally visible servers than the number of IP addresses you have? SearchDomino.com contributor Chuck Connell explains how to host multiple Lotus Domino server at a single IP address --- without having to use a virtual ...  Continue Reading

• Creating PDF documents from Lotus Notes

  iText is a free JAR file that uses Java code to create PDF files on the fly from a back-end Lotus Notes database.  Continue Reading

• Nine steps to less expensive, more reliable backups

  Now more than ever, companies need to take aggressive action to improve the reliability and reduce the cost of their backup operations. These nine steps show you how.  Continue Reading

• A LotusScript agent that works around the Ajax cross-domain limitation

  SearchDomino.com member Sean Burgess explains how to create a simple LotusScript agent that can retrieve Ajax data from other domains.  Continue Reading

• How to add an audit trail to Lotus Notes documents using Formula

  In many Notes/Domino applications, you need to track critical field values any time a document is modified and saved. In this tip, SearchDomino.com member Mohammed Misbahuddin explains step-by-step how you can easily add audit trails using Formula ...  Continue Reading

• Sign a Notes/Domino database with three lines of LotusScript

  SearchDomino.com member Hemang Kapadia offers this simple LotusScript code snippet that will let you sign a Notes/Domino database without haveing to go through Lotus Notes Administrator.  Continue Reading

• Modifying document item values

  This Formula Language code can be incorporated into a toolbar button for Lotus Notes client 6.5. When a database document is selected and the button is clicked, all item values will be displayed in a pop-up. You can then follow these steps provided ...  Continue Reading

• Notes.ini and mail.boxes transaction logging -- a cautionary tale

  IBM Lotus recommends turning off transaction logging on newly created mail.boxes. You can use a parameter in the notes.ini file to do so, but whether it works or not depends on where you get the parameter from.  Continue Reading

• Top 10 best practices for e-mail archiving

  Regulatory compliance, litigation support and storage management all begin with an efficient e-mail archiving process. In this tip, storage consultant Bill Tolson offers 10 detailed best practices for effective e-mail archiving.  Continue Reading

• Improve performance of Domino Web forms

  Learn how to load Domino Web forms faster and even reduce the amount of time it takes to save. The technique outlined here is particularly beneficial to developers who have a habit of generating HTML for all fields on a form.  Continue Reading

• How to print a form in landscape format automatically

  SearchDomino.com member Michael Marcavage provides some simple HTML code that will automatically change the page orientation of a form to landscape for printing -- without the user needing to go into Print Setup.  Continue Reading

• How to move a Domino Resource Reservations database

  In this tip, SearchDomino.com member Dennis Meyer provides step-by-step instructions on how to successfully move a Resource Reservations database to a new Domino server.  Continue Reading

• Calendar delegation problem with Lotus Notes client 6.5.5 upgrade

  IBM Lotus has urged customers to upgrade to Notes/Domino 6.5.5 and 7.0.1 for security reasons. But a newly discovered calendar delegation problem in the Lotus Notes 6.5.5 client software may be concern enough to delay your upgrade.  Continue Reading

• Restraining the monsters behind Lotus Notes' 'Full Access Administrator'

  SearchDomino.com contributor Andy Pedisich explains the hazards behind "Full Access Administrator" privileges and how to contain potential abuses of power.  Continue Reading

• How to transfer values between Lotus Notes and Internet Explorer

  In this tip, SearchDomino.com member Janardan Pagadala explains step-by-step how to use LotusScript to open an Internet Explorer browser as dialog box to transfer values between a Lotus Notes client and a Web-based application.  Continue Reading

• LotusScript version of @DbColumn

  SearchDomino.com member Marko Bonaci offers this LotusScript code that performs the same function as the @DbColumn formula.  Continue Reading

• Sending specific agent errors to a mailbox instead of debugging

  In order to get a better handle on application errors, SearchDomino.com member Yonit David built a script library that sends an e-mail to a specific mail database with the error information that can then be categorized by database. In this tip, he ...  Continue Reading

• Controlling access to the Domino Directory with Extended ACL

  Extended ACL is an additional level of database access control, beyond the standard access control list, that allows you to control access to sets of documents within a Notes/Domino database -- much more easily than you could using Reader and Author...  Continue Reading

• Workplace Forms add XML future to WebSphere-Domino environments

  Notes/Domino shops that are implementing WebSphere Portal or Workplace technology can use IBM's new Workplace Forms product to create and process XML-based online forms.  Continue Reading

• Appending two NotesDocumentCollections

  In this tip, SearchDomino.com member Michael Adams shows you some simple LotusScript that will append two NotesDocumentCollections together.  Continue Reading

• Converting a date to a week number and vice versa

  SearchDomino.com member Klavs Thor Olesan explains how to convert a date to a week number and vice versa using Formula Language.  Continue Reading

• Importing data from files

  When processing files from other sources, sometimes you have fixed length files and sometimes you have delimited files. This tip shows two generic subroutines -- SetVariableValueByLen and SetVariableValue -- that simplify the process and unclutter ...  Continue Reading

• No more delayed email

  If Lotus Notes users are complaining about delayed e-mail, the problem might be their incorrect use of "Local mail file" instead of "Office." SearchDomino.com member Peder Koed explains and provides a code snippet that will resolve the issue.  Continue Reading

• Monitoring scheduled agents by email

  SearchDomino.com member Andrew Broxholme provides some basic code that will e-mail you if important agents do not run within a given amount of time.  Continue Reading

• Encryption and privacy in Lotus Notes Domino

  Get an overview of encryption and privacy for several tools in your Lotus Notes Domino environment.  Continue Reading

• Dynamically changing the content of a form without refreshing the page

  Use this JavaScript code to change the content of a form dynamically -- without having to refresh the page. It doesn't even need an ActiveX Control to be executed on the client; instead, the execution is made on the server.  Continue Reading

• Disabling the 'Submit' button on a form

  With this JavaScript code, you can disable a "Submit" button once a user has clicked on it to prevent the submission of duplicate requests.  Continue Reading

• Resetting a Lotus Notes password

  Most of what is written about ID/password recovery concerns setting it up correctly. In reality, its most common use is resetting a forgotten password or restoring a corrupted ID.  Continue Reading

• Manipulating the header and footer of Microsoft Word using LotusScript

  Our LotusScript expert Cregg Hardwick explains how to manipulate the header and footer of Microsoft Word using LotusScript and COM.  Continue Reading

• Nine rules for optimizing Domino storage performance

  Domino puts heavy demands on storage, both in terms of performance and capacity. Because it is such a storage-intensive application, it's important to optimize Domino storage.  Continue Reading

• Don't change created date of a Lotus Notes document via LotusScript

  This user wants to know if it's possible to modify the created date of a Notes document and a Notes database --either with (or without) LotusScript or with another Windows utility.  Continue Reading

• Java code to write to text file

  This Java code will walk a Lotus Notes view, grab data from each document and write it to a text file, then send an e-mail to the appropriate contact stating whether the code was successful or if it failed.  Continue Reading

• Open a document in a dialog box from a view

  With this LotusScript code, a document will open in a dialog box instead of in a new window.  Continue Reading

• DBLookup with JavaScript and XPath

  This tip will perform a JavaScript DBLookup using XPath.  Continue Reading

• Common function for sending mail

  This LotusScript agent presents a common function for sending e-mail. It can be set up to send e-mail to multiple users.  Continue Reading

• Using WebSphere and Lotus Domino to create ebusiness sites

  Learn about some run-time patters you can implement to use WebSphere and Lotus Domino to creat ebusiness sites.  Continue Reading

• Notes/Domino 6 version of 'Discover Folder'

  In Notes/Domino 7, IBM added a 'Discover Folder' option that lets users find the folder an email is in. This quick keystroke will do the trick in R6.  Continue Reading

• Reusable revision history log

  This is a quick and easy-to-use code snippet that is very handy when you need to build a Revision History control in your application.  Continue Reading

• Determine if a scheduled agent really ran during the night

  This agent checks to make sure that critical agents scheduled to run overnight did, in fact, run.  Continue Reading

• Stop an agent without shutting down the Amgr task

  This admin console command will shut down a scheduled agent that is locked in a loop or taking much longer than anticipated to run.  Continue Reading

• Collapsing outlines

  This tip will collapse a currently expanded bit of an outline when switching to another collapsed part of the outline.  Continue Reading

• Formula code for alphanumeric validation

  This tip offers simple Formula code to validate and allow a field value to have only alphanumeric characters.  Continue Reading

• Create unique number in LotusScript

  This LotusScript tip, which runs during the QuerySave event, creates a single-field numdoc that contains the unique number.  Continue Reading

• Bring Notes client window to top from VB

  This LotusScript tip brings a Notes window into focus from Visual Basic.  Continue Reading

• Deleting "in use by you or other program" nsf files

  This quick tip lets an administrator delete a nsf file via Notes.  Continue Reading

• Perfect Web AddressBook

  This LotusScript agent creates AddressBook on the Web. It has been tested with Microsoft Internet Explorer 5.5 and Mozilla Firefox 1.0.x.  Continue Reading

• How to make Notes view icons run code

  In Notes/Domino 6 the InViewEdit method allows developers to programmatically make columns in views editable. This tip brings that functionality a step further and makes icons in views active.  Continue Reading

• Create print preview button, save paper when printing in iNotes

  With this code, iNotes users gain a "Print Preview" button.  Continue Reading

• Simplifying dialog list maintenance

  This Formula Language tip shows how to add a new entry to a dialog list via only one form and one view.  Continue Reading

• Verbalizer: Updated code using MSAgent to read e-mail aloud

  In this tip, a reader revises previously submitted code that uses a MS agent to read and string of text fed to it.  Continue Reading

• @DBColumn and @DBLookup for all browsers using Ajax

  Learn how to use this generic code that can be used to perform @DBColumn and @DBLookup using Ajax in Internet Explorer, Mozilla and Netscape.  Continue Reading

• Using w.dialogBox in LotusScript

  Are you tired of response documents with @command[compose]... in full screen ? Do you want something more user friendly? Try the NotesUiWorkSpace.DialogBox method class.  Continue Reading

• Generating unique numbers in Domino using LotusScript

  This IBM LotusScript tip illustrates the use of Profile Document to generate unique numbers.  Continue Reading

• InViewEdit on the Web using JavaScript, XML and XMLHTTP

  This code gives a developer the flexibility to edit document contents without opening their underlying form on Web.  Continue Reading

• Validating SendTo field for programmatically generated e-mails

  This code will validate a person's name across all Domino servers within a domain, ensuring that mail is not sent to persons who don't exist.  Continue Reading

• Computed subform based on user's action

  If a computed subform formula is based on a field and the user changes that field's value, the subform does not refresh. This quick tip changes that.  Continue Reading

• A Lotus Notes Domino database replication primer for administrators

  Discover some helpful tips about database replication for administrators new to Lotus Notes and Domino.  Continue Reading

• Focusing views by default when frames are launched

  When using multiple databases with a common navigation framework, views often are not focused by default when launched within frames. This tip resolves the issue.  Continue Reading