How to change a Lotus Notes user's group membership

• Published: 21 Sep 2006

The following is tip #1 from "Managing Lotus Notes and Domino users and groups -- 10 tips in 10 minutes," excerpted from Chapter 15 of the book Lotus Notes and Domino 6 System Administrator Exam Cram 2, published by Sams Publishing.

When users change departments or leave the company, administrators are required to perform maintenance on the user profile to change how the user is defined in a group. Editing a group requires ACL access to the Domino Directory with one of the following defined security assignments:

At least Editor with Create Documents privilege
Or
The UserModifier role

Follow these steps to change group membership assignments:

1. Using the Domino Administrator client, navigate to the People & Groups tab.

2. Expand the Domino Directories item and select Groups. A list of the valid groups on the server displays in the main navigation window. Select the group that needs to be edited and then click Edit Group and open the Basics tab.

3. Do not edit the group name (the assigned name of the group) unless absolutely necessary; changing the group name also requires changing the ACLs in databases associated with this name. The maximum length for group names is 62 characters.

4. Edit the group type by selecting from the available types, described as follows:
   • Multipurpose - Used for multiple types of users. Multipurpose is the default selection.
     
   • Access Control List Only - Exclusively used to maintain database and server authentication.
     
   • Mail Only - Exclusively used for mail users.
     
   • Server Only - Exclusively used for Connection documents and Administrator clients to group domain bookmarks.
     
   • Deny List Only - Exclusively used for denying access to the server.

   NOTE: You cannot change the group's Category setting; Administration is the only selection.

5. If you choose to do so, you can add a description of the group to the Description free form field.

6. In the Mail Domain field, enter the name of the mail domain used by this group.

7. Identify the group with an Internet address by adding the address to the Internet address field; after you have done so, the group can receive Internet mail.

8. In the Members field, add, delete, or change the names in the list of users to define the members of the group.

9. Click Save & Close to save the group changes.

Managing Lotus Notes and Domino users and groups

 Home: Introduction
 Tip 1: How to change a Lotus Notes user's group membership
 Tip 2: How to move the Lotus Notes user's location in the Domino hierarchy
 Tip 3: How to change a Lotus Notes user's name in the Domino Directory
 Tip 4: How to delete Lotus Notes groups and users from Domino Directory
 Tip 5: How to extend the expiration date on a Lotus Notes User ID
 Tip 6: How to manage Lotus Notes groups with the Manage Groups tool
 Tip 7: How to modify Lotus Notes and Domino Person documents
 Tip 8: How to move a Lotus Notes user's mail file
 Tip 9: How to rename Lotus Notes groups
 Tip 10: How to set up Lotus Notes and Domino roaming users