How to move the Lotus Notes user's location in the Domino hierarchy

Learn how to move the Lotus Notes user's location in the Domino hierarchy by using AdminP and Domino Adminstrator.

The following is tip #2 from "Managing Lotus Notes and Domino users and groups -- 10 tips in 10 minutes," excerpted from Chapter 15 of the book Lotus Notes and Domino 6 System Administrator Exam Cram 2, published by Sams Publishing.


Users may change departments or move to other company subsidiaries, requiring an administrator to change their location in the hierarchy. Moving a user changes the Organizational Unit (OU) assigned to the user, so the user ID requires recertification. Domino enables administrators to move users to other locations by using the Administration Process (AdminP). Administrators can use AdminP to change a user's name, assign a new Organizational Unit, or add the user's information to a completely new organization. Moving a user requires the original certifier as well as the certifier for the new location.

The administrator must have the certifier and Editor access to the Administration Requests database in order to move a user. Follow these steps to move a user in the domain:

  1. Launch the Domino Administrator and select the People & Groups tab. Click People and choose the user to be changed.

  2. Using the Tools pane, select People and Rename. A dialog box appears with the following three choices:

    • Upgrade to Hierarchical
    • Change Common Name
    • Request Move to New Certifier

  3. To change the number of days that the old user name and information will be honored, edit the entry option at the bottom of the Honor Old Names for Up to XX Days dialog box. The default option for this selection is 21 days, but the value can be changed to reflect a number from 14 to 60 days.

  4. To move the user, click the Request Move to New Certifier button; the Choose a Certifier dialog box appears. Choose from among the following options:

    • Choose the Server option to select the registration server.
    • Choose the Supply Certifier ID and Password option to use a certifier ID file. A dialog box is available under this option that enables you to navigate to the ID on the server.
    • Use the CA Process option to make the changes without having access to a certifier ID file.

  5. After you have selected one of the preceding options, click OK to continue. If you selected the option to use a certifier ID, a dialog box titled "Lotus Notes" appears requesting the password. Enter the password and click OK to continue.

  6. A dialog box now allows the administrator to assign a new certifier ID. Select the ID and click OK to continue.

  7. The Rename Person dialog box appears. The Primary Name Information displays and a check box is presented with the following text:

    Allow the primary name to be changed when the name is moved.

    This is optional, and all systems must be running Domino versions 5.04 or greater to support this option. Select OK to continue; the change is processed and a Processing Statistics dialog box appears displaying the results of the change process.

  8. Click OK to close the dialog box and return to the Administrator client.


Managing Lotus Notes and Domino users and groups

 Home: Introduction
 Tip 1: How to change a Lotus Notes user's group membership
 Tip 2: How to move the Lotus Notes user's location in the Domino hierarchy
 Tip 3: How to change a Lotus Notes user's name in the Domino Directory
 Tip 4: How to delete Lotus Notes groups and users from Domino Directory
 Tip 5: How to extend the expiration date on a Lotus Notes User ID
 Tip 6: How to manage Lotus Notes groups with the Manage Groups tool
 Tip 7: How to modify Lotus Notes and Domino Person documents
 Tip 8: How to move a Lotus Notes user's mail file
 Tip 9: How to rename Lotus Notes groups
 Tip 10: How to set up Lotus Notes and Domino roaming users


This chapter excerpt from Lotus Notes and Domino 6 System Administrator Exam Cram 2, by Karen Fishwick and Tony Aveyard, is printed with permission from Sams Publishing, Copyright 2005. Click here for the chapter download.

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